2009 Minutes and Agendas: Whitaker Board Meeting Minutes of March 4, 2009
Thursday, June 04, 2009 - 04:44 PM
Minutes of the Centerville City Whitaker Museum Board meeting held Wednesday, March 4, 2009 at 6:00 p.m. at the Thomas Whitaker Museum, 168 North Main, Centerville, Utah.
MEMBERS PRESENT
Richard Davis
Richard Henrichsen
Dean Layton
Doug Romney
Paul Thomas Smith, Chair
STAFF PRESENT
Lawrence Wright, City Council Liaison
Melissa Hogan, Museum Director
Connie Larson, Recording Secretary
MINUTES REVIEW AND APPROVAL
Richard Henrichsen made a motion to approve the February 11, 2009 meeting minutes as amended. Doug Romney seconded the motion, which was passed by unanimous vote (5-0).
MARCH 17th REVIEW
a. 5:00 p.m. – City Council tour through the Museum, specifically to visit the kitchen and upstairs work area. Plans for restoration work on those sites will be presented and seek Council approval. There will be no cost to the City. The roof will also be examined and seek Council approval to proceed on reroofing this summer.
b. 5:15 p.m. – dinner with the City Council.
c. 5:30 p.m. – work session regarding presentation of long-range plans, as well as submit annual budget request for Council approval.
Chair Paul Thomas Smith reported there was a water leak in the restroom of the Whitaker Museum that caused water damage. Steve Thacker, City Manager, has given approval for the bathroom to be renovated and repaired. Lawrence Wright, City Council Liaison, reported the City Council felt there should be a Physical Facilities Maintenance Plan developed that would be broken into segments. He said the City Council would be more open to spending money on specific projects, rather than on a complete renovation, which opens the opportunity for a long-range plan over time. He suggested instead of moving forward on renovations, that the Physical Facilities Maintenance Plan for the Whitaker Museum be developed, which might require a consultant. The focus for 2009 should be on the grants that have been applied for, fundraising events that could be held to help raise money, and requesting $15,000 from the City.
The objective of preserving the Whitaker Museum as a national treasure needs to be conveyed to the City Council at the presentation on March 17th, and how the Board plans on preserving and restoring the Museum. Chair Paul Thomas Smith reported that he has contacts who have done restoration work for the LDS Church, and they have told Mr. Smith they are willing to help as consultants for the restoration of the Museum. Mr. Wright suggested having the Physical Facilities Maintenance and Renovation Plan completed in six months or less, so that projects can be identified and started. Help will be requested from the City to complete this plan. Mr. Wright said Whitaker Museum goals and objectives for 2009 need to be given to the City Council. There should be objectives listed on how goals will be completed.
VOLUNTEER WITH BACKGROUND IN ART TO HAND LETTER SIGNS TO BE PLACED IN THE KITCHEN AND WORK AREA – POSTER BOARD HAS BEEN PROVIDED
Richard Davis reported his daughter is an artist, and he will ask her if she can make hand lettered signs for the kitchen and work area at the Museum.
OTHER ITEMS OF BUSINESS
a. Chair Paul Thomas Smith reported he will be doing a presentation on the Whitaker Museum for the public on May 16, 2009 and for the Whitaker family on May 23, 2009.
b. The Board discussed the sale of antique books and a dresser that will be put up for sale to help raise money for the Museum. There are some items that have been accepted into the collection that would be considered for sale upon approval of the Whitaker Museum Board. Some items that should not have been accepted into the custody of the Whitaker Museum could also be sold. Melissa Hogan suggested the items be sold either on e-Bay, or Biblio.
c. Melissa Hogan distributed the Annual Plan for 2009, which is requesting $15,000. It is hoped there will be matching money from the City in the amount of $15,000, which will satisfy the request for grants.
d. Dean Layton made a motion to make the budget for 2009 in the amount of $15,000 for the public programs at the Whitaker Museum. Richard Davis seconded the motion, which was passed by unanimous vote (5-0).
e. Richard Davis reported he talked with Spencer Jones at Bailey’s Moving and Storage, and Mr. Jones will be delivering 100 boxes to Mr. Davis for the moving and storage of items at the Museum.
f. Lawrence Wright suggested that anytime someone donates an item to the Museum, they should be given a note of receipt for tax deductions.
g. Melissa Hogan reported there is $210,000 so far in donations for the South Davis Regional Museum in Bountiful. The engineering drawings for the building are ready, but they are not ready to break ground this spring as was originally planned.
NEXT MEETING
The next Whitaker Museum Board meeting will be held on Wednesday, April 1, 2009 at 6:00 p.m. at the Whitaker Museum.
ADJOURN
At 7:45 p.m., Richard Henrichsen made a motion to adjourn the meeting. Doug Romney seconded the motion, which was passed by unanimous vote (5-0).
______________________________ _______4-08-09_________
Paul Thomas Smith, Chair Date Approved
______________________________
Connie Larson, Recording Secretary
