INTEROFFICE
MEMORANDUM
__________________________________
To: Mayor Russell
City Council
Department Heads
Planning Commission
From: Steve Thacker, City Manager
Subject: City Manager’s Summary of June 16, 2009 Council Meeting
Date: June 12, 2009
E.1. Report on July 4th Celebration preparations – Mayor Russell has asked Randy Burgoyne, July 4th Committee Chair, to report to the Council on preparations for this event and answer any questions from the Council members (about the parade, etc.).
E.2. Minutes – The minutes to be approved are enclosed.
E.3. Summary Action Calendar
a. Agreement re Municipal Elections – This interlocal agreement with Davis County is for the provision of electronic election equipment, supplies and training for the City’s 2009 municipal elections.
b. Release and Acceptance of Easements – As a condition of the Board of Adjustment’s recent approval of a matter relating to the Sports Sales Plaza Commercial Subdivision, the Council is being asked to vacate a 20’ PUE and, in exchange, accept a 15’ public utility and drainage easement.
c. Terminate warranty period – Chase Lane Village Phase III is ready for termination of its warranty period.
d. Accept Public Utility Easements – The Planning Commission has approved three small subdivision waivers/lot splits but has required as a condition of each of those that the City Council accept several public utility easements.
e. CDBG Contract – Approval of this contract with the Utah Division of Housing and Community Development will allow the City to go forward with its CDBG project, which involves street and drainage improvements in Pheasantbrook. The City will receive $150,000 in CDBG funds for this project.
E.4. Amendment of Common Boundary – Earlier this year Centerville and West Bountiful initiated the process for adjusting their common boundary. This action would shift 5.4 acres from Centerville to West Bountiful, which have become isolated from Centerville by construction of the Legacy Parkway. The Birnam Trailhead for the Legacy Parkway Trail is located within this area. Staff of the two cities agree that it makes more sense for this area to be serviced by West Bountiful City (i.e., snowplowing, law enforcement, etc.). Before concluding this matter, the City Council needs to hold a public hearing on this proposed boundary adjustment.
E.5. FY 2008-09 Budget Amendments – Since this is the last regular Council meeting before the end of the current fiscal year, Blaine Lutz, Finance Director, recommends several amendments be made to the current budget so that the City will not be in violation of State law. The reasons for the amendments are explained in his staff report. The biggest adjustment is to allow for the possibility that some General Fund revenue may need to be transferred to the Capital Projects Fund to keep the General Fund balance below the 18 percent cap in State law.
E.6. FY 2009-2010 Budget – The agenda shows a series of actions to be taken by the City Council relating to the adoption of the FY 2010 Budget. Items a through e relate to the Centerville City Budget. Upon adoption of that budget, the Council should then adjourn into an MBA meeting, followed by an RDA meeting, for the purpose of adopting budgets for those two entities. While in the RDA meeting, the Board should also award a bid for the masonry and steel package for the Davis Cultural Arts Center. Bids have been opened and are currently under review by Hogan, the City’s Construction Manager. There are no enclosures in this packet on that subject. Staff will meet Monday afternoon to review the bid results and prepare a recommendation for the City Council for Tuesday evening. The staff do know, however, that the bids came in under the budget estimate, as expected.
E.7. Public Hearing - Zoning Code Amendments – The Planning Commission has been working for a number of months on amendments to the Zoning Code that would establish two new zoning districts for the area west of I-15 and their associated development guidelines. They have now forwarded these matters to the City Council. These actions would implement into the Zoning Code the tools needed to regulate development of land in the area designated by the General Plan as the Shorelands Commerce Park and the adjoining mixed-use area. The Council received these proposed amendments last week, but they are enclosed again in this packet.
E.8. Code Amendments re:Weed Control – These amendments will clarify that the adjacent property owners are responsible for controlling weeds within the parkstrips. Staff recently realized the current code is not clear on this matter.
E.9. Resolution re: fees for garbage collection & recycling – This action was tabled from the last regular meeting to allow Councilman Cutler and Blaine Lutz to discuss the possibility of amending the initial fee charged when someone signs up for a second garbage can. As noted in Blaine’s staff report, the initial fee of $70 would still apply the first time a second can is received, but if the property owner cancels the second can and then later reinstates the second can, the up-front fee would only be $10. This would accommodate those who want a second can only for grass clippings, for example, and the savings from the other months would offset a year’s worth of recycling fees.
E.10. Mayor’s Report – I assume the Mayor will report on a few matters.
E.11. City Manager’s Report – I may also report on a few matters.
E.12. Miscellaneous Business –
a. Newsletter draft – Please review the enclosed draft of the next newsletter, which will be mailed to the residents a week before the July 4th Celebration.
b. July 7 Council meeting – We may be able to cancel the next meeting and would like to discuss that possibility with the Council.
c. Election Cost Sharing – The Davis County School District is putting a bond issue on the ballot of each city in Davis County. Therefore, earlier this week, several city managers met with Davis School District officials to discuss a sharing of costs for this election. I will report on the outcome of that meeting and the next steps in moving toward an agreement between the School District and all of the cities.
d. Whitaker Museum – The Museum Board would like to move forward with demolition of the northeast storage areas as well as an interior wall. Since they do not yet have approval of their long-range facility plan, they would like permission in the meantime to proceed with these more limited alterations.
E.13. Closed meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.
Future Agenda Items (subject to change) – July 21, 2009 City Council Meeting (if July 7 meeting is cancelled)
• Commence warranty period for Pineae Village PUD
• Commence warranty period for Iggy’s site plan
• Terminate warranty period for Bamberger Station PUD
• Whitaker Museum (possibly a work session)
o Approve policies and procedures
o Approve Facilities Management Plan
o View Whitaker DVD
• Discuss potential Sign Ordinance changes
mh
cc: News Media
Centerville Citizens
CENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JUNE 16, 2009 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative - The times shown below are tentative and are subject to change during the meeting, other than public
Time: hearings, which will not be held earlier than the times shown.
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PRAYER OR THOUGHT - Councilwoman Sherri Lindstrom
7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.
E. BUSINESS
7:10 1. Report on July 4th Celebration preparations
7:15 2. MINUTES REVIEW AND ACCEPTANCE - June 2, 2009 City Council meeting; June 2, 2009 closed meeting
7:15 3. Summary Action Calendar
a. Approve Interlocal Cooperation Agreement with Davis County for the Davis County Clerk/Auditor to provide electronic election equipment, supplies and training for the 2009 Centerville Municipal Elections - Approve Resolution No. 2009-18
b. Approve Release of Easement for 20' PUE on Lot 7 of Sports Sales Plaza Commercial Subdivision and accept 15' public utility and drainage easement from S&K Holdings of Utah, LLC for Quality Machine and Automation
c. Terminate warranty period for Chase Lane Village Phase III
d. Accept public utility easements from
(1) Taylor and Emily Engberson for the Engberson Taylor small subdivision
(2) Matthew and Emily Brooke Johnson for the Matt Johnson small subdivision
(3) JGJ Investments, LLC for the Stout Commercial Subdivision
e. Approve contract with Utah Department of Community and Culture Division of Housing and Community Development for the 2009 Community Development Block Grant in the amount of $150,000
7:20 4. Adjustment of common boundary between Centerville and West Bountiful
a. Public hearing on property located at approximately 100 South and 1400 West, Centerville (2400 North and 1l00 West in West Bountiful)
b. Consider Ordinance 2009-13 adjusting the common boundaries
c. Approve Centerville City boundary adjustment plat
7:25 5. FY 2008-09 Budget
a. Financial report
b. Public hearing on proposed amendments
c. Consider Resolution No. 2009-20 amending the FY 2008-2009 budget
7:30 6. FY 2009-2010 Budget
a. Adopt Certified Tax Rate - Consider Resolution No. 2009-21
b. Approve Ordinance No. 2009-10 adopting compensation plan for employees, including appointed officials
c. Adopt Resolution No. 2009-22 approving compensation for Justice Court Judge
d. Discuss other budget issues, if needed
e. Adopt Centerville City FY 2009-2010 Budget of Funds - Consider Resolution No. 2009-23
7:40 f. ADJOURN TO MBA meeting
7:45 g. ADJOURN TO RDA meeting
7:50 7. Public hearing on Centerville Zoning Code amendments to Chapters 12-47 and 12-68, Shorelands Commerce Park and Mixed-Node District Zones and associated development guidelines - Consider Ordinance No. 2009-11
8:20 8. Amendments to Centerville Municipal Code, Part 10-320 re: weed control and abatement procedures - Consider Ordinance No. 2009-12
8:30 9. Approve Resolution No. 2009-17 amending the fee schedule for garbage collection and recycling charges
8:40 10. Mayor’s Report
8:45 11. City Manager’s Report
8:50 12. Miscellaneous Business
a. Review draft of July 2009 newsletter
b. Consider cancelling or rescheduling July 7 Council meeting
c. Cost sharing of election costs
d. Whitaker Museum proposal to remove northeast storage area
9:10 13. Closed meeting, if necessary, for reasons allowed by state law
9:15 14. Possible action following closed meeting
F. ADJOURNMENT
Marilyn Holje, MMC
Centerville City Recorder
MUNICIPAL BUILDING AUTHORITY OF CENTERVILLE CITY
MEETING AGENDA
NOTICE IS HEREBY GIVEN THAT THE MUNICIPAL BUILDING AUTHORITY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 7:40 P.M. ON TUESDAY, JUNE 2, 2009 AT THE CENTERVILLE CITY COUNCIL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A Notebook containing supporting materials to the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.
Tentative
Time:
7:40 A. ROLL CALL
B. MINUTES REVIEW AND ACCEPTANCE - June 2, 2009 MBA meeting
C. BUSINESS
1. Approve Resolution No. 2009-01, adopting the Fiscal Year 2009-2010 MBA Budget
7:45 D. ADJOURNMENT
Marilyn Holje, MMC
Municipal Building Authority
Secretary
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA
NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 7:45 P.M. ON TUESDAY, JUNE 16, 2009 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
Tentative
Time:
7:45 A. ROLL CALL
B. MINUTES REVIEW AND ACCEPTANCE - June 2, 2009 RDA meeting
C. NEW BUSINESS
1. Approve Resolution No. 2009-05 adopting the FY 2009-2010 RDA Budget
2. Award contract for masonry and steel bid package for Davis Cultural Arts Center
a. Approve Inspection and Testing Services contract
7:5 7:50 D. ADJOURNMENT
Steve H. Thacker
Executive Director
