Please note there will be no work session, due to a conflict with the Mayor’s schedule.  The work session will be rescheduled.

D. Commendations – Blaine Lutz, Finance Director/Assistant City Manager, and his staff will be recognized for receiving again the Certificate of Achievement for Excellence in Financial Reporting. 

E. Open Session – Mr. Gally has requested again an opportunity to address the Council during the Open Session.  I am aware that he and Jaren Davis, the Silver Oaks developer, met this past week and discussed the weed issue.  My staff and I have also talked with Jaren Davis this week about his progress on the Silver Oaks issues.  I am expecting something in writing from him by next Wednesday, the day of the Council meeting, which would be the 30-day deadline I gave him in my August 17 letter.  I do not know, however, what Mr. Gally intends to say to the City Council.

F.1. Minutes – The minutes to be approved are enclosed.

F.2. Report re: Whitaker Museum – The Museum Board is not ready to send back to the Council its Facility Management Plan and policies and procedures.  However, the Board Chair, Paul Smith, and Director Melissa Hogan, would like to make a brief report on the demolition and restoration activities. 

F.3. Financial Reports – Blaine prepared the enclosed Financial Summary (unaudited) for Fiscal Year 2008-2009.  He is also preparing a year-to-date report for Fiscal Year 2009-2010, along with some related analysis of sales tax, but this information will not be available until the Wednesday night Council meeting.

F.4. Mayor’s Report – I assume the Mayor will report on a few matters.

F.5. City Manager’s Report
a. Jennings Lane Subdrain – I will briefly update the Council regarding staff’s efforts to secure easements for the Jennings Lane subdrain.
b. October 31 exercise – Paul Child, Bruce Cox and Councilman Wright have been preparing for the October 31 community response exercise.  This will be a brief explanation of the nature of that exercise.
c. Historic preservation work session – We need to find a new date for the historic preservation work session, which was originally scheduled for September 16.  Mayor Russell will be out of town until sometime Wednesday evening; therefore, I suggested we postpone it to a day when all of you can attend. 
d. Set calendar dates – We have locked in the date of Monday, November 9 for the volunteer recognition dinner at Fire House Pizza, 7:00 p.m. I am also proposing that the employee Christmas dinner be held either on Wednesday, December 2 or Tuesday, December 8 and would like the Council’s reaction to those dates.

F.6. Miscellaneous Business
a. Primary Election Canvass – See Marilyn’s enclosed staff report regarding the need for a special meeting to canvass the Primary Election results.
 b. Accept Public Utility Easements – See the enclosed report regarding this matter.

F.7. Closed meeting – I am requesting a closed meeting to discuss a personnel matter.

F.8. Possible action following closed meeting – Depending on the outcome of the closed meeting there may be an action in open session.

8:20 RDA Meeting – During the RDA meeting Blaine and I will update the RDA Board regarding the Davis Cultural Arts Center project and recommend, if needed, any related actions.  We may have some more information about the black box issue mentioned in an earlier email. 

I have received the enclosed proposal for professional services from Curtis Tanner for preparation of a conceptual plan and cost estimate for I-15 interchange landscaping.  I will discuss this proposal with Blaine and Cory on Tuesday and may have some suggested revisions at the RDA meeting.  You will note that Curtis did not submit a proposal for completing the Central Business District Pedestrian Plan.  This may be because of the need for further direction from staff and RDA Board as to what you would like to accomplish with this additional work.  We may have that discussion Wednesday evening.
 
Future Agenda Items (subject to change) – October 6, 2009 City Council Meeting

• Ordinance re: approval of written minutes (if ready)
• Public hearing on Zoning Code Text Amendments re: Chapter 12-51 –  Landscaping & Screening (if ready)
• Whitaker Museum
o Approve Facilities Management Plan
o Approve Policy Guidelines and Procedures Manual
• RDA meeting: Approve Guaranteed Maximum Price contract with Hogan Construction for DCAC

mlm

cc:  News Media
      Centerville Citizens

CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD  ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON WEDNESDAY, SEPTEMBER 16, 2009 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.

Tentative   - The times shown below are tentative and are subject to change during the meeting, other than public
Time:  hearings, which will not be held earlier than the times shown. 

7:00 A. ROLL CALL

 B. PLEDGE OF ALLEGIANCE

  C. PRAYER OR THOUGHT - Father Steve Anderson, Episcopal Church of the Resurrection

 D. COMMENDATIONS - Certificate of Achievement for Excellence in Financial Reporting

7:05 E. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request  a time to speak during Open Session  by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

 F. BUSINESS                                                    

7:10    1. MINUTES REVIEW AND ACCEPTANCE - September 1, 2009 work session; September 1, 2009 Council meeting

7:15    2. Report re: Whitaker Museum demolition and restoration activities

7:25     3. Financial Reports
   a. FY 2008-2009 unaudited report
   b. Year-to-date report for FY 2009-2010
 
7:35    4. Mayor’s Report
7:40    5. City Manager’s Report
   a. Jennings Lane subdrain
   b. Oct. 31 Community Emergency Response Exercise
   c. New date for Historic Preservation work session
   d. Dates for volunteer recognition dinner and employee Christmas dinner

7:50    6. Miscellaneous Business
   a. Primary Election canvass - September 22 at 7:45 a.m.
   b. Accept public utility easements from Matt and Emily Brooke Johnson

8:00    7. Closed meeting for reasons allowed by state law

8:20    8. Possible action following closed meeting

 G. ADJOURNMENT

8:20   RDA MEETING