Minutes of the Centerville City Redevelopment Agency/Administrative Control Board joint meeting held Tuesday, September 1, 2009 at 4:05 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT
 Ronald G. Russell, RDA of Centerville City Chair/ACB Chair
 Joe Johnson, ACB Vice Chair (Bountiful City Mayor)
 Ken Averett, RDA of Centerville City Director
 Justin Y. Allen, RDA of Centerville City Director/ACB Board Member
 Paul A. Cutler, RDA of Centerville City Director/ACB Board member
 John Marc Knight, ACB Board Member/representing Bountiful City Council
 Lawrence Wright, RDA of Centerville City Director

MEMBERS ABSENT
 Sherri Lindstrom, RDA of Centerville City Director/ACB Board Member

STAFF PRESENT
 Steve Thacker, RDA Executive Director
 Blaine Lutz, Finance Director
 Connie Larson, Recording Secretary

VISITORS
 Melissa Hogan
 Dennis Forbush, Hogan & Associates Construction
 Chris Hogan, Hogan & Associates Construction
 
MINUTES REVIEW AND ACCEPTANCE

The minutes of August 18, 2009 joint RDA/ACB meeting were reviewed. Vice Chair Joe Johnson made a motion to approve the minutes as written. RDA Director Ken Averett seconded the motion, which was passed by unanimous vote (7-0), indicating approval by both the RDA Board and the Administrative Control Board.

DAVIS CULTURAL ARTS CENTER PROJECT
a. Approve alternates for inclusion in bid award
Mayor Ron Russell reported a meeting was held last week to discuss the overall financial picture for the Davis Cultural Arts Center project, and the alternates that could be included in the scope of work. It was concluded that all of the optional items that were discussed could now be included in the bid award.  The optional items now included in the bid award will be the Austrian curtain, stage lifts, additional black box rigging, lace and grommet screen, lobby paging system, and lobby ceiling upgrades. Several other enhancements were already included in the base bids for Bid Packages #3 and #4.  RDA Executive Director Steve Thacker reported it was originally thought that other RDA money might have to be used for Lot 2 improvements, which are the parking lot, the driveway, and landscaping buffer, but this does not appear to be the case now. This assumes the theatre people will come through with at least one-half million dollars from their fund raising efforts. RDA Director Wright said he would like to see $12,000 allocated to an outdoor amphitheatre.

There is $13.8 million in public funds available for the project, which does not include donations. Executive Director Steve Thacker suggested enhanced landscaping features, signage, and a donation wall in the lobby.  Vice Chair Joe Johnson expressed concern that donated money should not be used for the necessities of the theatre. The donated money should be used for the extras.

Chris Hogan, Hogan & Associates Construction, reported there is an adequate construction contingency fund set aside for items that will come up. The construction cost of $12,947,000 includes all of the alternates and a construction contingency. RDA Director Wright said an outdoor amphitheatre is desirable and should be included in the bidding process, and he would like to see a footprint of the amphitheatre. RDA/ACB Chair Ron Russell said the theatre group intends on getting private foundation grants and raising $500,000 for theatre seats.  RDA money that was going to be spent on Lot 2 improvements will now not be needed, unless the fundraising efforts do not generate the anticipated $500,000 for construction. The RDA will deal with any construction shortfalls if they need to. 

Those present agreed to ask the architects to do a preliminary design of the amphitheater and estimate the cost, so this could be considered at a later date.

b. Award bid package #4 for the Davis Cultural Arts Center project
Chris Hogan, Hogan & Associates Construction, said the $14.3 million project budget includes some site furnishings, a rock garden, upgraded masonry finish, carpentry upgrades in the lobby, monument sign base, theatrical lighting, audience seating, three stage lifts, enhanced theatrical AV, lace & grommet screen, lobby paging, and copper and aluminum mesh clouds in the lobby.

ACB Board member John Marc Knight made a motion that the Administrative Control Board recommend to the RDA Board approval of Bid Package #4 with the alternates as shown on the “Overall Project Budget” updated 9/1/09. Chair Ron Russell seconded the motion.  Director Cutler asked if the $306,723 for the three theatre lifts is being approved at this time. Chair Ron Russell explained there is an offset of $30,000 for the deduction of pit filler if the lifts are included.  The motion was passed by unanimous vote (5-0).              
Director Wright made a motion for the Centerville RDA to approve Bid Package #4 consisting of the base bid of $7,072,135 and alternates as recommended by the Administrative Control Board. Director Allen seconded the motion, which was approved by unanimous vote (5-0).

ACB Board member John Marc Knight made a motion to adjourn the meeting of the ACB Board.  Joe Johnson seconded the motion, which was passed by unanimous vote (5-0). The RDA continued to meet.

Executive Director Steve Thacker said in the bid there is an allowance for theatre seats, but the exact seat style needs to be selected. Ron Russell suggested sample theatre seats be placed at the Rodgers’ Memorial Theatre and allow the patrons to choose their favorite seat.  Chris Hogan said a decision must be made within one month on what seats will be used.  

BUSINESS FOR RDA ONLY

Approve agreement between Centerville City, Centerville RDA and  Centerville Dairy Queen business and property owners regarding 400 West  Street frontage improvements.

Steve Thacker, RDA Executive Director, explained the Dairy Queen agreement  says the RDA will reimburse the City for the purchase of the land and costs of  improvements that the City is paying for. Dairy Queen’s attorney has not  reviewed the agreement yet. The proposed  improvements include sidewalk  relocation, asphalt repair installation of parkstrip and two special crosswalks,  handicap ramps, and drainage facilities. The agreement also allows for minor  changes, such as purchasing more property from Dairy Queen.

Director Wright made a motion to approve the Real Estate Purchase and  Improvements Agreement between Scott and Julie Thompson, Helen Nichols,  Centerville City, and the RDA of Centerville City.  Director Allen seconded the  motion, which was passed by unanimous vote (5-0).

The meeting was adjourned at 5:05 p.m.