Minutes of the Centerville City Council meeting held Wednesday, November 4, 2009 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main Street, Centerville, Utah.

MEMBERS PRESENT

Mayor                            Ronald G. Russell

Council Members      Justin Y. Allen
                                       Ken Averett
                                       Paul A. Cutler
                                       Sherri Lyn Lindstrom
                                       Lawrence Wright

STAFF PRESENT
                                       Steve Thacker, City Manager
                                       Blaine Lutz, Finance Director/Assistant City Manager
                                       Randy Randall, Public Works Director
                                       Lisa Romney, City Attorney
                                       Kathy Streadbeck, Recording Secretary 

VISITORS
Interested Citizens

PRAYER/THOUGHT Councilwoman Lindstrom

OPEN SESSION

No one present wished to comment.

MINUTES REVIEW AND APPROVAL

The minutes of the City Council meeting and the City Council closed meeting held October 20, 2009 were reviewed and amended. Councilman Wright made a motion to approve both sets of minutes as amended. The motion was seconded by Councilman Cutler and passed by unanimous vote (5-0).

SUMMARY ACTION CALENDAR

a. Accept FY 2010 Tentative Budget for Utah Transit Authority

Councilman Cutler made a motion authorizing the Mayor to sign the signature sheet indicating the City Council has no objection to the FY 2010 Utah Transit Authority (UTA) Tentative Budget. The motion was seconded by Councilman Wright and passed by unanimous vote (5-0).

b. Accept FY 2010 Tentative Budget for South Davis Sewer District

Mayor Russell suggested Centerville send a representative to the next South Davis Sewer District board meeting to discuss their FY 2010 Tentative Budget. The Tentative Budget shows a market/cost of living increase for employees. He feels this is inconsistent with other local governments within the District that have not made market/cost of living adjustments due to the down-turned market. In order to stay consistent, Mayor Russell feels this should be discussed further and eliminated for the coming fiscal year. The Council agreed. Mayor Russell will attend the next meeting on November 19, 2009. Councilman Cutler and Councilwoman Lindstrom also offered to attend as backups, if needed.

Councilman Cutler made a motion to send a representative from Centerville City to the next South Davis Sewer District board meeting on November 19, 2009 to discuss the FY 2010 South Davis Sewer District Tentative Budget. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).

PUBLIC HEARING – Possible CDBG Projects for 2010

Blaine Lutz, Finance Director, reported it is once again time to discuss possible projects that may qualify for Community Development Block Grant (CDBG) money. The grant process requires a public hearing so the citizenry may comment on projects that may meet the criteria for this grant. Projects that would qualify are those that would benefit residents within the low-to-moderate income range. Mr. Lutz explained this grant has been used in the past on several projects including Cedar Springs and Pheasantbrook. Pheasantbrook is still in need of some work and Phase 2 could be the target of a CDBG application again this year. However, the public hearing is for the community to identify any other projects that may qualify for the grant.

Mayor Russell opened the public hearing. Seeing no one wishing to comment, he closed the public hearing.

Staff will prepare the application for a possible project and bring it back for further action by the City Council in the future. 

BARNARD CREEK – Stream Channel Restoration Work 

Steve Thacker, City Manager, distributed a revision to Section 5 of the Stream Channel Restoration Agreement. He reviewed the history and difficulties that have been experienced with Barnard Creek on the west side of I-15 and the plans for restoring the creek channel. The County has primary responsibility for the stream channel and is willing to clear it, but is not able to do so in the near future. An affected property owner has agreed to pay for the clearing of the channel this winter if the City is willing to participate. Staff believes the proposed restoration will benefit the City and the County as well as the property owner. Mr. Thacker reviewed the specifics of the agreement explaining that the proposed City funds will pay for some of the preliminary engineering and bid process. Neither party will be required to move forward with the project if bids prove to be too costly. The cost of clearing the channel will be paid by the property owner, Terramerica, unless they deem it to be too costly. In that case, the County will be invited to make a contribution.

Councilman Allen made a motion to approve the Stream Channel Restoration Agreement between Centerville City and Terramerica Corporation with the revisions to Section 5 as recommended by staff. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).

100 SOUTH STREET IMPROVEMENT PROJECT

Steve Thacker, City Manager, reviewed the history and progress of the Firebreak Road improvement project. The work on the portion of the Firebreak Road within Centerville is now underway. As part of that project, Centerville City chose to improve and pave 100 South Street up to the Firebreak Road. The City Council approved $40,000 for this purpose in July 2009. It appears this amount is not sufficient for the needed improvements. Staff would like to proceed with the installation of curb and gutter and some drainage culverts this fall in order to minimize the erosion of the road base that is already in place. The road will not be paved until next spring.  Due to the short window of opportunity before winter, staff exercised the emergency provision of the City’s Purchasing Policy and did not follow the formal bidding process. The City Engineer solicited bids from two local contractors. It appears an additional $6,000-$16,000 will be needed to complete the needed improvements next spring. Staff recommends awarding the bid to Bowen Construction.

Randy Randall, Public Works Director, explained the drainage plans and proposed improvements for 100 South Street. He said the proposed improvements will help keep the road base from washing out over the winter. It will also benefit surrounding homeowners. He explained the road is owned by Deuel Creek Irrigation, but they have agreed to provide the appropriate right-of-ways/easements.

Councilman Cutler made a motion to authorize additional funding up to $16,000 from the annual Street Budget for the City’s share of improvements to the Firebreak Road and award a bid for construction of drainage facilities and curb and gutter to Bowen Construction in the amount of $25,960.50. The motion was seconded by Councilman Allen and passed by unanimous vote (5-0).

MAYOR’S REPORT

Mayor Russell reported on a number of items including a recent emergency preparedness drill, discussions with Senator Bennett regarding UTOPIA, review of an insurance rating report, and the progress of the Davis Cultural Arts Center.

CITY MANAGER’S REPORT

Steve Thacker, City Manager, reported on the progress of the Pheasantbrook improvements and the progress of a traffic study on 400 West. He also updated the City Council on the Silver Oaks project. He said there is some progress and evidence of an off-site mitigation plan. Staff is having trouble making contact with the developer in order to discuss landscape options. Staff will continue to work on this situation and will report back to the City Council as needed.
 
MISCELLANEOUS BUSINESS

a. September Financial Report
Blaine Lutz, Finance Director reviewed the September Financial Report and responded to questions from the Council.
 
b. Topics for Channel 17 advertising

The Council discussed several possible topics for advertising including emergency exercises, Davis Cultural Arts Center progress, trails, UTA Open House information, UTOPIA information, Youth Council activities, and City elected official contact information.

The meeting was adjourned at 8:40 p.m.