Minutes of the Centerville City Council meeting held Tuesday, November 17, 2009 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT
  Mayor                         Ronald G. Russell
 
Council Members     Justin Y. Allen
                                      Paul A. Cutler
                                      Sherri Lyn Lindstrom
                                      Lawrence Wright

MEMBERS ABSENT   Ken Averett

STAFF OR OTHER CITY
 OFFICIALS PRESENT
                                       Steve Thacker, City Manager
                                       Blaine Lutz, Assistant City Manager/Finance Director
                                       Karrie Carlson, Recording Secretary

PLEDGE OF ALLEGIANCE

INVOCATION  Councilman Paul Cutler 
 
OPEN SESSION

Stephanie Ivy – Ms. Ivy advised the Council that the City web-site needs to be reviewed for accuracy and spelling errors.

MINUTES REVIEW AND ACCEPTANCE

The minutes of the City Council meeting held November 4, 2009 were reviewed and amended. Councilwoman Lindstrom made a motion to approve the minutes as amended. The motion was seconded by Councilman Wright and passed by unanimous vote (4-0).

COMMENCEMENT OF WARRANTY PERIOD FOR CHRIS & HOLLY HEPWORTH (440 E. 200 S.)

Councilman Allen made a motion to approve the commencement of the warranty period for the Chris Hepworth home, effective November 17, 2009. The motion was seconded by Councilman Cutler and passed by unanimous roll-call vote (4-0).

APPROVE APPLICATION FOR CDBG FUNDING

A draft application has been prepared and is awaiting authorization by the Council. At the public hearing on November, 4 2009, this was the only project identified by the public or staff for the 2010 grant year. With the submittal of the application the City will be committing to funding a portion of the future project, if CDBG funding is approved. This project would begin in 2010 so it would not impact the current budget year. The cost estimates and funding proposal are as follows:
 
 Total cost estimate   $230,000
 
 Sources of funds:

  CDBG   $149,500 (65%)
  Pheasantbrook $40,250
  City/RDA  $40,250

Fred Campbell met with the Pheasantbrook HOA and they have tentatively agreed to the scope and funding approach. The City still has the option of rejecting the grant if it is approved. The application is due by December 4, 2009. The timeline for grant processing and approval is January to March of 2010.  The Pheasantbrook HOA President was in attendance at the meeting and reported that a large majority of the residents are very satisfied with the first phase of this project and would strongly support the second phase and would be willing to make the proposed contribution to this project.

Councilman Cutler made a motion to authorize the application for a Community Development Block Grant (CDBG) for the 2010 grant year for the Pheasantbrook Condominium Improvement Project Phase II. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (4-0).

MAYOR'S REPORT

Mayor Russell reported to the Council regarding the West Davis Corridor EIS study and the public input process that is now beginning. Information regarding this process was provided to the Council.

Mayor Russell provided the Council with the tentative South Davis Metro Fire Agency Budget and a copy of the Financial Report for October 2009. He responded to questions and comments from the Council regarding an increase in the City’s contribution.

The South Davis Recreation Center (SDRC) continues to have increased membership and the budget for the SDRC looks good for the coming year.

Councilwoman Lindstrom will attend the South Davis Sewer District budget meeting for the Mayor on November 19, 2009.

The Mayor provided the Council with copies of a follow-up letter to Senator Bennett regarding their discussion about UTOPIA.

CITY MANAGER'S REPORT

a. Legacy Parkway Trail Maintenance

Steve Thacker, City Manager, updated the Council regarding the negotiations the South Davis cities have had with UDOT related to ongoing maintenance issues with the Legacy Parkway Trail system. The warranty period for the project will expire at the end of November 2009. The South Davis city managers will continue to work to resolve this matter and Mr. Thacker will report back to the Council.

b. Water System Master Plan Update

Steve Thacker, City Manager, explained the State Engineer’s Office has adopted new guidelines for new development. The new guidelines require a study of the City’s water system for any new or potential development. The City will need to comply with this requirement for the potential development west of the freeway. Such a study needs to be done anyway to update the Water System Master Plan for the area west of I-15. The City Manager will come back to the Council with a cost estimate and scope of work for this study.

The City Manager reported that the Planning Commission is going to be hearing a proposal for a large mixed-use development on the south side of Parrish Lane west of I-15. This development would include apartments, commercial retail, restaurants and a movie complex. Because of the size of the potential project and timing, he advised the Council that it will delay work on the Foothills Management Plan.

The Council agreed to meet at 6:15 p.m. prior to the December 15th Council meeting for a City Council photo.

Steve Thacker, City Manager, reported on the weed abatement issues involved with the Silver Oaks Subdivision. The developer has come in and cleared weeds in the stream channel corridor and along the Frontage Road. The developer is also working on a re-landscaping plan.

MISCELLANEOUS

a. October Financial Report

Blaine Lutz, Finance Director, provided the Council with a copy of the October 2009 Financial Report. He responded to questions and comments from the Council regarding sales and use taxes, development fees, etc.

Councilman Wright asked for an update on the new City website at an upcoming meeting. He also suggested a work session with the Planning Commission regarding the Main Street Plan sometime after the first of the year.  The Mayor and Council agreed with this suggestion.

 At 8:00 p.m. the meeting was adjourned