Minutes of the Centerville City Council meeting held Tuesday, March 4, 2003 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT:

Mayor: Michael L. Deamer

Council Members:
David R. Gill
Brian Gold
R. Dean Layton
Debbie L. Randall
Nancy F. Smith

STAFF PRESENT:

Steve Thacker, City Manager
Blaine Lutz, Finance Director/Assistant City Manager
Randy Randall, Public Works Director
Kathy Streadbeck, Recording Secretary

VISITORS:

Austin Kerik Long, Phil Anderton, Eric Jensen, Brett Anderton, Renee Turner (Clipper), Bret Millburn, Justin Clarke

PLEDGE OF ALLEGIANCE

PRAYER: Councilwoman Debbie L. Randall

OPEN SESSION

No Comment

MINUTES REVIEW AND ACCEPTANCE

The minutes of the February 18, 2003 Council meeting were reviewed and amended. Councilman Gill made a motion to approve the minutes as amended. The motion was seconded by Councilman Layton and passed by unanimous vote (5-0).

The minutes of the February 18, 2003 closed meeting were reviewed. Councilman Gold made a motion to approve the minutes as written. The motion was seconded by Councilman Gill and passed by unanimous vote (5-0).

SUMMARY ACTION CALENDAR

Councilman Gill made a motion to approve items (a), (b), (c), (d), and (e) on the Summary Action Calendar. The motion was seconded by Councilwoman Smith and passed by unanimous roll-call vote (5-0). Approved was:

a. Commence two-year warranty period for Lexington Park Subdivision Phase 4.

b. Authorize sale of surplus pump and motor to Thomas Koontz of Malad, Idaho in the amount of $2,000.

c. Approve Interlocal Cooperation Agreement with Davis County pertaining to Planning Services – Resolution No. 2003-02

d. Approve Joint Funding Agreement between the U.S. Geological Survey (USGS) and Centerville City to maintain a gaging station on Centerville Deuel Creek; City obligation is $3,050.

e. Approve public utility easement from Robert Smart for Carrington Well site.

REPORT FROM PUBLIC WORKS DIRECTOR

Randy Randall, Public Works Director, reported the snow pack on mountains next to Centerville is around 80% and the city’s water levels and wells are also doing fairly well. He said staff projects there will be adequate water and their biggest concern, at this point, is getting all of the City’s pump houses completed and operating by this fall. He said most of the City’s wells will be completed within the next five to seven months. He reviewed possible conservation efforts that would benefit the city and also discussed the importance of educating the citizens with regard to water conservation. He said there will be an article in the next City newsletter on water conservation. He explained an ordinance requiring no watering between the hours of 10:00 a.m. and 6:00 p.m. would be coming before the City Council in the near future. The Council agreed educating the citizenry is of utmost importance and that an ordinance restricting watering hours would be beneficial.

BID AWARDS

Councilman Gold made a motion to approve the following bids.

a. Mountain States Supply in the amount of $18,390.00 for the Park Hills Booster Station valves and fittings.

b. Nickerson Company, Inc. in the amount of $35,951.00 for pumps for the Carrington Well and Park Hills Booster Station.

c. Brinkerhoff Excavating in the amount of $78,590.00 for labor for waterline saddle and lateral replacements throughout the city.

d. Mountain States Supply in the amount of $14,518.00 for parts for waterline saddle and lateral replacement throughout the city.

The motion was seconded by Councilwoman Randall and passed by unanimous roll-call vote (5-0).

CENTERVILLE PROCUREMENT POLICY

Mr. Lutz and Mr. Thacker responded to questions from the Council regarding the proposed procurement policy. Councilman Gill suggested the following changes:

1. Section IV - specific definition for Service Contracts and Purchase Orders.

2. Section V - specific dollar amount ranges listed for those items approved by the Finance Director, City Manager, and City Council.

3. Section VIII - clarification of procedures following an emergency.

4. Section XI - receipt requirement for every credit card purchase.

Councilman Gold made a motion to approve Resolution 2003-06 adopting the Centerville Procurement Policy with the changes discussed along with any other nonsubstantive changes as deemed necessary by staff. The motion was seconded by Councilman Layton and passed by unanimous roll-call vote (5-0).

EDUCATION SESSION

Education/Training on Planning and Zoning Ordinances - Section 12-330-6 -- Residential Facilities for Elderly Persons.

PUBLIC HEARING -- AMENDMENT TO SUBSECTION 12-310-3(4)(B) OF CENTERVILLE ZONING ORDINANCE REGARDING TIME LIMITS -- CONSIDER ORDINANCE NO. 2003-02

Steve Thacker reviewed the proposed change to Section 12-310-2(4)(B) with the Council. He said staff, the Deputy City Attorney, and the Planning Commission are in favor of this change.

At 8:20 p.m. Mayor Deamer opened the public hearing.

Justin Clarke, 398 East 300 North, said he agrees with this change and asked if there was a time frame or wait before a development could be approved. He suggested adding a clause stating no more than a 45-day wait before an application is addressed.

Staff and the Council responded by stating there are additional ordinances in place to guarantee development applications are dealt with in a timely manner.

Mayor Deamer closed the public hearing.

Councilman Gold made a motion to adopt Ordinance No. 2003-02, repealing Subsection 12-310-3(4)(B). The motion was seconded by Councilman Gill and passed by unanimous roll-call vote (5-0).

MAYOR’S REPORT

Mayor Deamer discussed the South Davis Fire District and the need for additional facilities with the Council. He reviewed the proposal for consolidation and how it would affect Centerville with regard to cost and personnel. The Council and staff explored alternative solutions and ideas regarding this issue, including Centerville running their own fire department. He said the South Davis Fire District has entered into an agreement with Bountiful City stating that either fire department will respond to the other’s call if they are closer to the site. He said he will continue to move toward consolidation and explained an Interlocal Agreement would be the next step.

Mayor Deamer said he is still taking suggestions for a Garden Walk Chairman. He also said he would like to have a Council member work closely with the Garden Walk Committee as well as with the 4^th of July Committee.

Mayor Deamer also reported that the owners of the property west of the cemetery obtained their own appraisal, which significantly countered the City’s. He said this item will be reviewed in the future with the Council once those appraisals have been reviewed.

CITY MANAGER UPDATE

Mr. Thacker discussed the problems with the sound system in the Council chambers. He suggested longer microphones, which would be a minimal cost. He also suggested consulting a sound engineer regarding the best solution. The Council discussed different options to improve the sound system and agreed to one extended microphone on a trial basis as well as seeking some additional advice.

Mr. Thacker also reported, due to surrounding development, that Pheasantbrook now has adequate fire protection.

MISCELLANEOUS BUSINESS

a. UTOPIA Update - Councilman Gill distributed and reviewed with the Council a diagram explaining the relationship between UTOPIA, Dynamic City.

b. Update regarding Centerville Market place proposals - Mr. Lutz updated the Council on several possible development proposals within Market Place, including, retail, restaurants, movie theater, bank, and car dealership. He explained a movie theater and a car dealership are not currently allowed under the development agreement for Market Place and Target is not in favor of such. Mr. Lutz and the Council discussed options to allow for such uses and possible incentives to motivate Target in the same direction. Councilman Gold said he would be willing to speak with the Regional Manager of Target to discuss ideas and concerns.

c. Request from Davis County for $500 contribution for Cultural Facilities Master Planning Project - The Council agreed, due to lack of information, this item should be brought back at a later date.

d. Utah League of Cities and Towns - Councilman Gill updated the Council on the League's last meeting and the current standing of the bills which the League supported.

At 9:45 p.m. the meeting was adjourned.

Marilyn Holje, City Recorder
Kathleen Streadbeck, Recording Secretary