2003 Minutes & Agendas: Minutes - March 25, 2003 (Workshop)
Minutes of the Centerville City Council Financial
Planning Work Session held Tuesday, March 25, 2003 at 6:00 p.m. at the Centerville
City Council Chambers, 250 North Main Street, Centerville, Utah.
Mayor: Michael L. Deamer
David R. Gill
R. Dean Layton
Debbie L. Randall
Nancy F. Smith
Steve Thacker, City Manager
Blaine Lutz, Finance Director/Asst. City Manager
Aric Jensen, Community Development Director
Randy Randall, Public Works Director
David Miller, Justice Court Judge (arrived at 7:45 p.m.)
Matt Dixon, Justice Court Supv. (arrived at 7:45 p.m.)
Connie Larson, Recording Secretary
Steve Thacker explained the ultimate purpose
of the work session is to provide staff with direction on budgeting priorities
that need funding for the Fiscal Year 2003/04. This work session will continue
at 5:45 p.m. on April 1, 2003. The proposed FY 2003/04 Budget will be given
to Council at the first meeting in May.
Blaine Lutz distributed the Centerville City
Outstanding Debt Summary as of June 30, 2003 and reviewed the outstanding debt
of the City. The largest debt the City has is City Hall, which will be totally
repaid by 2012.
Steve Thacker asked the Council to consider
potential uses of the one-time funds from sale of the RDA and City property.
Discussion will be held at a future date on exactly what will be done with this
money. The Council discussed the possibility of a rainy day fund with some of
Blaine Lutz explained that sales tax distribution
is determined by the point of sale and population of the city. One-half of the
sales tax collected in Centerville goes into a statewide pool and the other
half is given directly to the City. He also explained that franchise tax, property
tax, and sales tax represent 65 percent of the General Fund of the City.
Aric Jensen, Community Development Director,
reported he would like to take two part-time intern positions and create one
full-time position in July 2003. Plan review and Code enforcement will be done
by the full-time position.
Steve Thacker said he would like to continue
having the shared use of the Court Clerk Supervisor. He said the Court Clerk
Supervisor has been giving 20 hours or less a week to Administration, and it
is hoped the hours will increase to 30 hours per week in the near future. There
are no additional positions foreseen for the next five years. However, a temporary
part-time employee may be needed to assist with scanning and entering documents
if the City purchases a document imaging system.
Steve Thacker explained the Police Department
needs a large evidence storage facility on City Hall property. The Master Plan
for the City Hall grounds provides a location for an evidence storage/Whitaker
Museum Storage facility. The estimated cost is $100,000.
Blaine Lutz reported his department’s proposed
budget for FY 2003/04 is not significant, as the only significant request is
the upgrade of three computers and other office equipment at a cost of $8,000.
Mr. Lutz distributed a copy of the New Governmental Financial Reporting Model
(GASB 34). The new reporting change will require that every asset be valued
(streets, land under roads, sidewalks, etc.)
Public Works Department
Randy Randall, Public Works Director, reported
that the Streets Division has been spending about $100,000 on new equipment
each year. The five year projection includes a new street sweeper, but this
will need to be researched carefully as sweepers are a high maintenance/expense
item. Mr. Randall said no new employees are being requested this year, but he
may need a GIS/GPS person next year. Mr. Randall expressed concern about being
able to stay on schedule with the Master Streets Plan.
The Council discussed the build-up of pavement
on 400 East and Parrish Lane, etc. and the problems that it causes for citizens
Fire Service Consolidation
Mayor Deamer reported he will be attending a
meeting on March 26, 2003 with the mayors of the surrounding cities and the
South Davis Fire District on the consolidation of fire services. There was to
be an Interlocal Cooperation Agreement drafted by the first of 2003 but it still
has not been done. If the consolidation does not take place, Centerville must
make an evaluation to decide it if is more cost effective to maintain its own
Matt Dixon reported the mission of the Court
is to improve the quality of life in the community.
Mr. Dixon said the Court may need another part-time
clerk for FY 2004/05 to allow him to give 30 hours per work to Administration.
The Court is also requesting remodeling changes to the bench for the Judge and
Court Clerks. A "panic button" needs to be installed for the Judge to use at
night to notify the police on patrol of an emergency, as there are no police
at the station during the evening.
Mr. Dixon reported the Court is showing steady
growth, but there are no major projects for the coming fiscal year.
The meeting was adjourned at 8:15 p.m.
Marilyn Holje, City Recorder
Connie Larson, Recording Secretary