3-18-010. Whitaker Museum Board.
(a) Creation. There is hereby created the Whitaker Museum Board for Centerville City to act as an advisory board to the City Council regarding the facilities, programs, and policies for the administration and operation of the Thomas Whitaker Home Museum. The Whitaker Museum Board shall be organized and shall have such powers and duties as set forth herein.
(1) Number. The Board shall be comprised of five (5) regular members who shall be appointed by the Mayor, with the advice and consent of the City Council.
(2) Term. The members shall be appointed to staggered terms of three (3) years, provided that members may be appointed for terms shorter than three (3) years when necessary to provide for staggered terms.
(3) Qualifications. The Board shall be composed of at least three members with specialized experience and/or knowledge that will benefit the work of the Board.
(4) Removal. Members shall serve at the pleasure of the City Council and may be removed at any time with or without cause by majority vote of the City Council.
(5) Vacancies. Vacancies on the Board occurring for any reason shall be filled by the Mayor, with the advice and consent of the City Council, in accordance with the procedures for appointment, for the unexpired term of such Member.
(6) Compensation. Members shall serve without compensation and shall be deemed "volunteers" for purposes of City ordinances, rules, regulations and policies.
(7) Governmental Immunity. Members of the Board shall be deemed included in the definition of "employee" for purposes of the Utah Governmental Immunity Act as set forth in Utah Code Ann. § 63-30d-101, et seq., as amended.
(c) Organization and Procedure.
(1) Chairperson and Vice-Chairperson. The Board shall elect one of its members as Chairperson to oversee the proceedings and activities of the Board. The Board shall also elect one of its members to act as Vice-Chairperson to perform duties as assigned from the Chairperson and to oversee the proceedings and activities of the Board in the absence or inability of the Chairperson to act. The Chairperson and Vice-Chairperson shall serve for one (1) year terms. Election shall take place during the first meeting in January of each year. Members may be elected to successive terms as Chairperson or Vice-Chairperson.
(2) Meetings. The Board may hold meetings at such times as the Board determines is necessary. Meetings of the Board may be called by the Chairperson, a majority of the members of the Board, the Mayor, or the City Manager. Meetings shall be conducted in accordance with properly approved rules and regulations of the Board.
(3) Open Meetings. Meetings of the Board shall be conducted in accordance with the Open Public Meetings laws of the State of Utah, including public notification of meeting place, time, and agenda items. The Board shall keep a public record of its proceedings, and all minutes of the meeting and decisions of the Board shall be filed in the office of the City Recorder as public records.
(4) Quorum. No official business of the Board shall be conducted except in the presence of a properly constituted quorum. The quorum shall consist of three (3) members. All official business must be decided upon by majority vote of the quorum.
(5) Rules. The Board may adopt reasonable rules and regulations in accordance with the provision set forth herein for governing the conduct of its business. All such rules and regulations shall be submitted to the City Council for review and approved by resolution of the City Council.
(d) Duties. It shall be the duty of the Board to act in an advisory and volunteer capacity to the City Council regarding the administration and operation of the Thomas Whitaker Home Museum, including, but not limited to the following:
(1) Prepare and recommend for approval by the City Council a long-range plan, including goals, for the Thomas Whitaker Home Museum, review any adopted long-range plan on an annual basis, and recommend any updates or changes to the City Council;
(2) Recommend programs, policies, financing, funding, legislation and other measures, programs or activities for the administration and operation of the Thomas Whitaker Home Museum consistent with the goals of the long-range plan, including, but not limited to review of grant applications and the Director’s annual budget, before submission to the City Council;
(3) Implement and carry out approved projects, programs and activities at the Thomas Whitaker Home Museum or in connection therewith;
(4) Initiate, sponsor and promote involvement, activities and contributions by the public and private sectors in the Thomas Whitaker Home Museum and its facilities, artifacts, programs and activities;
(5) Prepare and recommend for approval by the City Council appropriate rules and regulations for the use, administration and operation of the Thomas Whitaker Home Museum and its facilities, artifacts, programs and activities and for the governance of the Board, and any updates or revisions to the same;
(6) Submit annual report to City Council regarding Museum and Board activities;
(7) Prepare and recommend to the City Council employment standards and qualifications for the position of Director of the Thomas Whitaker Home Museum, evaluate and make recommendations to the City Manager and Mayor regarding Director’s performance and continuing employment;
(8) Prepare and recommend for approval by the City Council collection management policies and system of approval of accession and deaccession of artifacts;
(9) Prepare recommendations for building repairs and renovations to the City Council.
(e) Funding. The Whitaker Museum Board shall operate under the direct supervision of the City Council. The Board’s operations shall be funded by State and Federal grants, City funds, donations and contributions which shall be collected and held by the City in a special fund designated for such purposes. Funds may be distributed to the Board on a project by project basis as deemed necessary by the City Council and/or as part of the City’s regular budgetary process.