2007 Minutes and Agendas: City Manager Summary Memo & City Council Agenda for January 2, 2007 Meeting
Friday, December 29, 2006 - 06:43 AM
MEMORANDUM
to:
Mayor Russell
City Council
Department Heads
from:
Steve Thacker, City Manager
subject:
City Manager’s Summary of January 2, 2007 Council Meeting
date:
December 29, 2006
Councilman Jack Dellastatious has informed me that he will miss the first part of the Council meeting and will not arrive until sometime after 8:00. If any other Council members plan to be absent or late, please let me know in advance.
6:00 Work Session - All three State Legislators--Representative Barrus, Senator Bell and Senator Eastman-- have agreed to attend our work session prior to the regular meeting to discuss legislative issues. I spoke earlier today with Roger Tew, an advisor to the Utah League of Cities and Towns and also a Centerville resident. He has agreed to attend Tuesday’s work session. He highlighted those issues which he recommends the Council emphasize with our Legislators. I will include his recommendations, along with other pertinent legislative issues, in an email to the City Council by next Tuesday. This email could serve as an outline for the Council’s discussion with the Legislators. I assume we will only have about 45 minutes for discussion, so we need to stay focused and prioritize our discussion. Hopefully my email will be useful in this regard.
7:00 Regular Council Meeting
D. Commendations and Awards - Three citizens will be recognized for their service to the City as shown on the agenda.
F.1. Appoint Mayor Pro Tem - Councilman Cutler has completed his six-month assignment as the Mayor Pro Tem. Normally the Mayor would recommend another Council member to serve in that capacity for the next six months. However, Mayor Russell would like to reappoint Councilman Cutler as Mayor Pro Tem for the next six months to provide continuity in the ongoing discussions/decisions regarding the Holly pipeline.
F.2. Naming of Northeast Park - Council last discussed this in November and agreed to discuss it again on January 2, 2007. I have only reserved ten minutes for this subject on the agenda because of three public hearings also on the agenda. In light of this other business, I suggest the Council continue discussion to a later meeting if they cannot come to an agreement on a name for the northeast park in the allotted time.
F.3. Powers Subdivision - The Planning Commission recommended approval of the final plat for this three-lot subdivision on 200 East Street. This property was the subject of an earlier street right-of-way vacation action approved by the City Council, which enabled this subdivision to move forward through the approval process.
F.4. Variance Request - Marty Newey, owner of a parcel located at approximately 386 East 200 South, has requested a variance from the elevation requirements in the City’s Flood Damage Prevention Ordinance to build a basement as part of his new home. Staff recommend the Council discuss the long-term plan for protection in this area in conjunction with this specific variance request, as explained in the staff report.
F.5. Public Hearing–Holly Pipeline Franchise Agreement - The latest franchise agreement draft prepared by the City Attorney is enclosed and is also available on the City’s website: www.centervilleut.net. Holly Energy Partners (HEP) representatives have not agreed to all the provisions in that draft and have submitted proposed revisions in their enclosed redlined version, which is also available on the City’s website for the public. This is the opportunity for the public to comment on the proposed franchise agreement and any other pipeline-related issues before the Council concludes its negotiations and takes action on this matter. I anticipate the Council’s final action will not occur until the January 16 meeting, considering the unresolved issues that still need to be discussed. The City Engineer, Public Works Director and City seismic consultant will all be at the meeting to answer questions.
F.6. Bid Award–Police Vehicle - The Police Department would like to proceed with the purchase of a vehicle as funded in the current budget.
F.7. Minutes Review and Acceptance - The minutes to be approved are enclosed.
F.8. Mayor’s Report - Mayor will be asking one or two Council members to attend a meeting regarding the Legacy Parkway Scenic Byway study.
F.9. City Manager’s Report - I will report on several issues, including: new floodplain maps for Centerville, which will become effective in June 2007; Legacy Parkway issues that still remained unresolved; and the proposal from a developer for the City to participate financially in the construction of a wall along the cemetery’s boundary. Staff are still analyzing the cemetery wall proposal, but I thought I should inform the Council of this proposal in case they have heard something about it from other sources.
F.10. Miscellaneous Business - At this point I do not know of any miscellaneous business to identify on the agenda. Councilman Jack Dellastatious, at the December 19 Council meeting, identified 12 subjects he wishes to discuss in future meetings. However, he agreed to email that list to Mayor Russell with his recommended priorities so the Mayor may consider scheduling these subjects for discussion in future meetings.
F.11. Closed Meeting, if necessary - The Council may need a closed meeting to discuss legal implications of the Holly franchise agreement, the sale of property to UDOT and possibly to review names from the Mayor for appointment to City boards and committees.
Future Agenda Items (subject to change) - January 16, 2007 City Council Meeting
WORK SESSION - Joint meeting with Planning Commission to discuss in-fill development
Consider Kirby lawsuit settlement agreement
Presentation of Comprehensive Annual Financial Report by City’s independent auditor
Quarterly Financial Report by Blaine Lutz
Discuss proposal for green bulk waste pickup in spring
Appointments to various committees/boards
Proposed increase in cemetery fees
RDA Meeting (for election of officers)
mlm
cc: News Media
Planning Commission
Centerville Citizens
CENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JANUARY 2, 2007 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting
. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative - The times shown below are tentative and are subject to change during the meeting, other than public
Time: hearings, which will not be held earlier than the times shown. The symbol "(rcv)" near the left margin indicates the need for a roll call vote.
6:00 WORK SESSION with State Legislators
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PRAYER OR THOUGHT - Mayor Ronald G. Russell
D. COMMENDATIONS AND AWARDS - Recognize the following:
(1) Bret Millburn for 2½ years on the Parks and Recreation Committee
(2) Michael Beck for 4 years on the Parks and Recreation Committee
(3) Brent Sanderson for 2 years on the Planning Commission
7:10 E. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name, address and phone number for the record.
F. BUSINESS
7:15 rcv 1. Appoint Mayor Pro Tem for period from January 1 to June 30, 2007
7:15 2. Discuss naming of northeast park
7:25 rcv 3. Powers Subdivision, located at approximately 170 North 200 East
a. Public Hearing
b. Final plat approval
7:35 rcv 4. Variance request from the Centerville City Flood Plain Map from Marty Newey for property located at approximately 386 East 200 South
8:00 5. Public hearing on Franchise Agreement for Holly Energy crude oil pipeline
9:00 rcv 6. Award bid to Willey Ford in the amount of $23,827 for a 2007 4-door Ford Explorer vehicle for Police Department
9:05 7. MINUTES REVIEW AND ACCEPTANCE - December19, 2006 Council meeting; December 19, 2006 closed meeting
9:10 8. Mayor’s Report
a. Legacy Parkway Scenic Byway stakeholders meeting
9:20 9. City Manager’s Report
a. New flood plain maps for Centerville
b. Legacy Parkway issues
c. Cemetery wall
9:30 10. Miscellaneous Business
9:40 11. Closed meeting, if necessary, for reasons allowed by state law
10:00 rcv 12. Possible action following closed meeting
G. ADJOURNMENT
Marilyn Holje, CMC
Centerville City Recorder
