to: Mayor Russell
City Council
Department Heads
from: Steve Thacker, City Manager
subject: City Manager’s Summary of July 3, 2007 Council meeting
date: June 29, 2007

Please note that we begin at 5:30 p.m. to accommodate the July 4th activities on the evening of July 3rd. The Children’s Parade begins at 6:30 p.m. followed by the Concert in the Park at 8:00 p.m. Several months ago, the City Council agreed to meet at 5:30 and keep the agenda short.  For that reason the open session has been left off of this agenda. 

D.1. Summary Action Calendar
 a. Commence warranty period - The public improvements for the Huffaker lot split are ready to begin the two-year warranty period.
 b. Revisions to Personnel Policies - I am recommending several revisions to the Personnel Policies and Procedures, including a couple of changes the Council agreed to during the Budget adoption process.
 c. Readopt Certified Tax Rate - The Council adopted a Certified Tax Rate on June 19 subject to certification by the State Tax Commission. Blaine Lutz learned later that the State Tax Commission has certified a slightly lower rate than that which was adopted by the City Council.  Therefore, in order to ovoid any violation of the Truth-in-Taxation law, the City Council needs to readopt the Certified Tax Rate.
 d. Appointment to Mosquito Abatement Board - The City Council also approved this appointment in an earlier meeting, but staff have learned that the appointment needs to be made by a formal resolution.
 e. Agreement with Sunrise Engineering - This company provides plan review and building inspection services to supplement the work of the City’s in-house inspector. The current agreement expires June 30, 2007. This renewal would extend the agreement for another two years with some increase in the hourly rate of pay, as explained in the Staff Report.
 f. Reduced Inspection Fee - Similar to reductions approved for two other large PUD projects, staff are recommending a reduction of the inspection fee for the common area landscaping improvements in the Florentine Towns PUD.
 g. Temporary Work Space Agreement - Rocky Mountain Pipeline System, LLC has requested an agreement to use a portion of public right-of-way for construction activities associated with the crude oil pipeline being built through Centerville along the former D&RGW Railroad corridor.

D.2. Centerville Market Place Phase 3 Subdivision Amended - This plat amendment involves adjusting the lot line between Lots 301 and 302 in the Market Place Commercial Subdivision. This will increase the area for parking needed for the Kohl’s Department Store, which recently received approval from the Planning Commission.

D.3. Parks and Recreation Committee recommendations - Pursuant to the City Council’s earlier request, the Parks and Recreation Committee has discussed the spacing between the two tennis courts at the Smoot Park which are scheduled to be rebuilt this year. The Committee recommends the current spacing be maintained rather than enlarged, since these courts are used just for recreation tennis. The additional cost of increasing the space between the two courts could be better used on other park improvements, in the Committee’s opinion.

The Committee is also intending to draft some questions for a survey to be inserted in a future City newsletter. Responses to the questions will help the Committee draft a new Parks and Recreation element of the City’s General Plan.

D.4. Minutes Review - The minutes to be approved are enclosed.

D.5. Mayor’s Report - The Mayor will report on water bill adjustments approved by him in the past three months, as is standard procedure. The Mayor will also update the Council regarding preparations for a RAP tax election in November.

D.6. City Manager’s Report- A local citizen has offered to present a retirement seminar to City residents free of charge at City Hall. The presenters would not sell or promote specific products, but believe this would be a useful seminar for baby boomers. An excerpt from the seminar workbook is enclosed. I would need the City Council’s approval to allow this to be offered at City Hall, including a waiver of the normal fees charged for use of the building. Based my review of the workbook, I believe this would be a worthwhile seminar for many residents.

D.7. Miscellaneous Business - At this time, no subjects are identified under miscellaneous business.

D.8. Closed Meeting, if necessary - I do not anticipate a closed meeting unless the Council wants to discuss individuals being considered for appointment to City boards and commissions.

D.9 Possible Action Following Closed Meeting - The Mayor may ask the Council to approve the appointment of one or more individuals.
Future Agenda Items (subject to change) - July 17, 2007 City Council Meeting

 • Commuter Rail presentation
 • Commence two-year warranty period for various projects
 • Centerville Fee Schedule amendments re: building use fees and charges for notary service
 • Quarterly Financial Report
 • Award Bid for construction of Pineae Village waterline
 • Approve design/funding (RDA) for 200 North extension
 • Bike lane recommendations and funding request from Trails Committee
 • Proposal to build Public Works salt storage facility
 • City Manager performance review and employment agreement

 
mlm

cc: News Media
 Planning Commission
 Centerville Citizens




CENTERVILLE CITY COUNCIL AGENDA
                

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD  ITS REGULAR PUBLIC MEETING AT 5:30 P.M. ON TUESDAY, JULY 3, 2007 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.

Tentative   - The times shown below are tentative and are subject to change during the meeting, other than public hearings, which will not be held earlier than the times shown.   The symbol “(rcv)” near the left   margin indicates the need for a roll call vote. 

Time:  5:30 

A. ROLL CALL

B. PLEDGE OF ALLEGIANCE

C. PRAYER OR THOUGHT - Councilman Paul Cutler
 
D. BUSINESS

5:35    rcv    1. Summary Action Calendar
   a. Commence two-year warranty period for the Maureen Huffaker lot split at 585 North Main
   b. Consider Resolution No. 2007-14, approving revisions to Personnel Policies and Procedures
   c. Readopt Certified Tax Rate - Consider Resolution No. 2007-15
   d. Approve Resolution No. 2007-16 ratifying appointment of Charlie Johnson to the Davis County Mosquito Abatement Board
   e. Approve renewal of agreement with Sunrise Engineering for supplemental building inspection services
   f. Approve reduced inspection fee for common area landscaping improvements in Florentine Towns Development
   g. Approve Temporary Work Space Agreement for Rocky Mountain Pipeline System, LLC for pipeline construction

5:40 rcv   2. Centerville Marketplace Phase 3 Subdivision Amended  - Lot line adjustment between Lots 301 and 302

5:45    3. Discuss Parks and Recreation Committee recommendation regarding:
   a. Smoot Park tennis courts replacement
   b. Citizen survey 

6:05     4. MINUTES REVIEW AND ACCEPTANCE - June 19, 2007 Council meeting

6:10    5. Mayor’s Report
   a. Water bill adjustments for last quarter
   b. RAP Tax election

6:15    6. City Manager’s Report
   a. Community seminar re: retirement

6:20    7. Miscellaneous Business

6:25    8. Closed meeting, if necessary, for reasons allowed by state law
 
6:30    9. Possible action following closed meeting, including appointments to City boards and commissions

  E. ADJOURNMENT

Marilyn Holje, CMC
Centerville City Recorder