INTEROFFICE 
MEMORANDUM 
__________________________________  

To:                Mayor Russell
                      City Council
                      City Council Members Elect
                      Department Heads
                      Planning Commission
From:           Steve Thacker, City Manager
Subject:      City Manager’s Summary of December 18, 2007 Council Meeting
Date:            December 14, 2007

6:00  Work Session with Whitaker Museum Board – Please remember we meet in a work session with the Museum Board at 6:00 p.m.  Dinner will be available at 5:30 p.m.  Please try to arrive before 6:00 so you can socialize with the Board members before the meeting begins.

The primary purpose of the work session is for the City Council to react to the proposed mission statement from the Board.  Hopefully a draft will be available by Monday and forwarded to the Council.  There are no packet enclosures at this time for the worksession.

7:00 Regular City Council Meeting

D. Commendations and Presentations – Council members Jack Dellastatious and David Gutke will be recognized for their term of service on the City Council.  The Council will also recognize Kathy Helgesen for her four and a half years on the Planning Commission.  The Mayor and Youth Mayor, Todd Nelson, will then present awards to the winners in the Youth Council’s Christmas Coloring Contest.  You should anticipate a large crowd of family members to see these winners get their awards.  The Mayor may want to take a short break following the award presentations to allow the crowd to leave the Council room.
 
F.1. Minutes – The minutes to be approved are enclosed.

F.2. Summary Action Calendar
a. Recording secretary contracts – I am proposing to adjust the contract renewal periods for the  three recording secretaries to get them all on the same renewal date of January 1.  I am also proposing a $1.00 increase in their hourly rate.

b. Public utility easement – The Council needs to accept a public utility easement from Granite Square LLC for their project on Parrish Lane as one of the conditions of the project’s approval by the Planning Commission.
c. Reapprove Resolution No. 2007-22 – Two dates were wrong in the resolution adopted at the last Council meeting, setting the Council’s meeting schedule for 2008.  Therefore, the resolution needs to be readopted before it is published in the newspaper as required by State law.
d. Amendments to Title 3 – Amendments are needed to Title 3 of the City Code to bring it in harmony with Title 5 as adopted by the City Council at the last meeting.  The amendments pertain to the duties of the City Recorder and Finance Director.

F.3. Water Rate Increase – Council action on the proposed water rate increase was postponed from the last meeting to allow staff time to evaluate a concern expressed by a west-side property owner.  That property owner presented a petition to the Council signed by a number of west-side business owners, asking the Council to provide some relief to the anticipated impact of the water rate increase on their properties because they use culinary water to maintain landscaping.  After analyzing the enclosed data, however, staff conclude that west-side property owners are not treated unfairly in the proposed rate structure when compared with east-side property owners and, therefore, recommend that the Council proceed with the rate increase.  However, if the Council wishes to reduce the impact of the rate increase on the higher volume users in general (west side and east side), they could adjust the increases among the three gallonage tiers to shift more of the impact to lower users.  An alternative rate structure is enclosed, in case the Council wishes to consider that approach.

F.4. Expanding the Utility Fee Waiver – In 2006 the City Council approved a utility fee waiver up to $50.00 per month for National Guard and Reserve personnel who were called into active duty.  Mayor Russell, at the request of the Hill Air Force Base Commander, is now asking for that waiver to be expanded to up to $100 per month and make it applicable to all military personnel on deployment, not just National Guard and Reserves.

F.5. Temporary Zoning Regulations along Main Street ¬¬– The Planning Commission has unanimously recommended that the City Council adopt temporary zoning regulations affecting parcels fronting Main Street between Parrish Lane and Pages Lane.  This action would place a moratorium on development approvals and building permits for these properties, while City officials amend the General Plan and adopt zoning regulations consistent with the recommendations in the recent Main Street Planning Report.  The Planning Commission made this recommendation based on their own initiative and not at the request of the City Council.

F.6. Parrish Lane landscaping proposal – There is no enclosed staff report on this subject; however, the City Manager will take some time at the meeting to explain the landscaping proposal being discussed between staff and UDOT officials pertaining to the widening of Parrish Lane west of I-15.  UDOT is proceeding with the widening project in hopes of having the work done by the time Legacy Parkway opens in October 2008.  UDOT is expecting some financial participation from Centerville City for those landscaping improvements.

F.7. Mayor’s Report – I presume the Mayor will want to mention a few matters.

F.8. City Manager’s Report – I would like the Council’s support for a credentialing process that I intend to participate in through the International City Management Association.

F.9. Miscellaneous Business – The monthly financial report is enclosed for your information.

F.10. Closed meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda provides for that possibility.

F.11. Action following closed meeting – The Mayor may recommend appointments to City boards and commissions.

Future Agenda Items (subject to change) – January 2, 2008 City Council Meeting

• Swearing-in ceremony for three City Council members (6:30 p.m.)
• Reappointment of Mayor Russell to South Davis Recreation District Board
• Approve Addendum to Interlocal Animal Control Agreement with Davis County for 2008
• Public Hearing on amendment to the Centerville General Plan to establish an annexation policy plan for Centerville City
• Award bid for playground structures for three parks

mh

enclosure

cc: News Media
 Centerville Citizens

 CENTERVILLE CITY COUNCIL AGENDA