2008 Minutes and Agendas: City Manager Summary Memo, City Council Agenda & RDA Agendas for January 15, 2008
To: Mayor Russell
From: Steve Thacker, City Manager
Subject: City Manager’s Summary of January 15, 2008 Council Meeting
Date: January 11, 2008
6:00 Work Session with Legislators – The Mayor and Council will meet with State Legislators representing Centerville to discuss legislative issues of municipal concern. To help you prepare for that discussion, please read the enclosed summary prepared by the Utah League of Cities and Towns entitled “Session 2008: A Municipal Outlook.” The ULCT staff have identified many bills already filed for this session that would have municipal impact (see enclosed list). At this time, Senator Bell has agreed to attend. Representative Barrus hopes to be there, depending on the arrival of his flight that afternoon. Senator Eastman has not responded to several messages. Please plan to arrive about 5:30 p.m. to eat dinner with our guests before the work session begins.
7:00 Regular City Council Meeting
D. Commendations – City Recorder, Marilyn Holje, will be recognized for achieving the Master Municipal Clerk certification. That presentation will be made by the current president of the Utah Municipal Clerks Association.
F.1. Minutes – The minutes to be approved are enclosed.
F.2. Summary Action Calendar
a. Appoint Recorder and Treasurer – State law requires that the Mayor appoint the City Recorder and City Treasurer after each municipal election, with the consent of the City Council. Marilyn Holje and Jolene Jackson have both served the City well for many years and I strongly support reappointment.
b. Animal Control Services Agreement Amendment – The City has contracted for many years with Davis County for Animal Control Services. Last year the City Council approved a five-year agreement, subject to annual adjustments in the fee. The enclosed amendment increases the annual fee by 3 percent and adds a new fee for “nuisance wildlife calls” - $25 per call.
c. Appoint Fire Agency Alternate – At the January 2 meeting, the Council approved the appointment of Councilman Lawrence Wright as the City’s alternate representative on the South Davis Metro Fire Agency Board. However, staff have learned that this appointment needs to be made by resolution and, therefore, it is back on the agenda.
F.3. South Davis Transit Study – Members of the UDOT/UTA team conducting the South Davis Transit Study will make a presentation regarding the conclusion of Phase 1 of this two-year transit study. The purpose of Phase 1 was to identify a preferred alignment and mode. Phase 2, which will occur during 2008, is an in-depth environmental impact study of the preferred alternative.
F.4. Main Street Planning Project – Current members of the Oversight Committee for the Main Street Planning Project met earlier this week to select property owners to serve as additional members of the Oversight Committee. I assume Mayor Russell will present those names at the Council meeting. Cory Snyder, Community Development Director, has also identified the need for additional funding for consultant services to help staff draft not only General Plan amendments, but also Zoning Ordinance regulations. The City Council has already authorized $8,000 for General Plan amendments pertaining to Main Street. Cory is asking for another $4,000, for a total of $12,000 so consultant can also help write the Zoning regulations.
F.5. Parrish Lane widening project – Staff met again recently with the UDOT team that is designing the widening of Parrish Lane west of I-15. Since there have been some major changes in design, I would like to update the City Council.
F.6. Drainage Agreement – This matter was first discussed at the January 2 meeting. At that time the Council seemed supportive of the proposed terms and directed staff to prepare a final version for consideration at the January 15 meeting. I have negotiated a number of revisions with Matt Green, who represents the property owners, and those revisions are incorporated in the enclosed version. However, as of this morning, we have learned that the proposed alignment of this storm drain will conflict with buried power and natural gas lines. Therefore, I have asked the City Attorney to evaluate the City’s rights under the existing franchise agreements to determine if we can require those utility companies to relocate their lines at their cost. This matter will be discussed at City Council meeting.
F.7. Comprehensive Annual Financial Report – The City’s independent auditors will present highlights of the Comprehensive Annual Financial Report for Fiscal Year 2007. The Mayor and Council members received this report at the January 2 meeting. Please remember to bring your copy of the report.
F.8. Playground Bid Award – The Parks and Recreation Committee recommends the purchase of playground structures for three parks: Freedom Hills, Smoot Park (replacement) and Porter-Walton. The proposal is enclosed. Bruce Cox will be asked to attend the meeting to explain the process the Committee went through to prepare this proposal, and possibly some adjustments in the bid.
F.9. Quarterly Financial Report – The Financial report for the six-month period ending December 31, 2007 is enclosed. Blaine Lutz will answer questions at the meeting.
F.10. Mayor’s Report – Mayor Russell may be ready to appoint liaisons from the Council to the various City committees.
F.11. City Manager’s Report – I have enclosed a draft budget calendar prepared by Blaine Lutz, Finance Director, which is similar to the calendar followed last year. The Mayor, however, recently recommended the Council meet in a retreat prior to the beginning of the budget process. Therefore, we need to talk about the calendar and a retreat.
F.12. Miscellaneous Business –
a. City Newsletter topics – Please review the enclosed list of proposed articles for the next newsletter.
b. Local Officials Day at Legislature - This annual event, sponsored by the Utah League of Cities and Towns, will be held on January 23. Several of you have already been registered, as noted in the enclosed staff report.
c. Bulk Green Waste Collection – Since the Council approved budget for this free service again this year, staff need Council’s direction about how to proceed. Blaine recommends we use the same company that was used last year.
F.13. Closed meeting, if necessary – I request a closed meeting to discuss personnel matters.
F.14. Action following closed meeting – The Mayor may wish to make some more appointments to City boards and commissions following the closed meeting.
9:30 RDA Meeting - The RDA agenda shows two business items. First, the RDA Board needs to elect a Chair and Vice Chair. According to the RDA Bylaws, the Mayor is to be the Chair and the Vice Chair is to be selected from among the Board members. The other topic is a request from the developers of the island parcel for tax increment assistance. The City Council has discussed this subject conceptually in the past. The developers received approval of a conceptual plan earlier this week from the Planning Commission. Before they can prepare their final site plan, they need to know what assistance the RDA is willing to give them with burying the overhead power lines and possibly other enhancements, such as site landscaping. There are no enclosures yet for this subject and staff are not certain the developers will be ready to discuss this matter Tuesday. However, the agenda has been posted for that possibility.
Future Agenda Items (subject to change) – February 6, 2008 City Council Meeting
• Present 2007 Elks Centerville Citizen of the Year Award to Kay Ashton
• Present 2007 Elks Centerville Law Enforcement Officer of the Year Award to Officer Paul
• Public Hearing on amendment to the Centerville General Plan to establish an annexation
policy plan for Centerville City - Consider Ordinance No. 2008-01
• Rezone land parcels 9, 10, and 11 in the West Centerville Gateway District Area - Consider
Ordinance No. 2008-02
• Discuss adjustment in fire impact fee for assisted living facilities
• Public Hearing on amendment of FY 2008 Budget
• Parrish Creek Parkway
• Project update
• Consider transfer of ownership
• Code enforcement discussion (requested by Councilman Wright and Averett)
cc: News Media
CENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JANUARY 15, 2008 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative - The times shown below are tentative and are subject to change during the meeting, other Time: than public hearings, which will not be held earlier than the times shown. The symbol
“(rcv)” near the left margin indicates the need for a roll call vote.
6:00 WORK SESSION WITH LEGISLATORS
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PRAYER OR THOUGHT - Pastor Gary Banman, So. Davis First Baptist Church
D. COMMENDATIONS AND PRESENTATIONS -
(1) Presentation of Master Municipal Clerk Award to Marilyn Holje by representatives from Utah
Municipal Clerks Association
7:05 E. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.
7:10 1. MINUTES REVIEW AND ACCEPTANCE - January 2, Swearing-in ceremony; January 2, 2008 Council meeting
7:15 rcv 2. Summary Action Calendar
a. Appoint City Recorder and City Treasurer - Consider Resolution No. 2008-03
b. Approve Amendment No. 1 to Interlocal Animal Control Services Agreement for 2008 with Davis County - Consider Resolution No. 2008-04
c. Approve Resolution No. 2008-05 appointing Councilman Lawrence Wright as Alternate City Representative to the South Davis Metro Fire Agency
7:15 3. Presentation of South Davis Transit Study
7:30 rcv 4. Appoint oversight committee for General Plan and Zoning Ordinance amendments pertaining to Main Street and authorize funding for consultant services
7:40 5. Update regarding Parrish Lane widening project west of I-15
7:50 rcv 6. Consider drainage agreement between Centerville City and Parrish Land Holdings, LLC
8:00 7. Auditors’ presentation of Comprehensive Annual Financial Report
8:30 rcv 8. Award bid for playground structures for three parks
8:45 9. Quarterly Financial Report from Finance Director
8:55 10. Mayor’s Report
a. Committee liaisons
9:00 11. City Manager’s Report
a. Budget calendar and Council retreat
9:05 12. Miscellaneous Business
a. Review proposed list of articles for March 2008 newsletter
b. Local Officials Day at Legislature on Wednesday, January 23, 2008
c. 2008 Spring Green Waste Collection
9:10 rcv 13. Closed meeting, for reasons allowed by state law
9:25 14. Possible action following closed meeting, including appointments to boards and commissions
9:30 RDA Meeting
Marilyn Holje, MMC
Centerville City Recorder
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA
NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 9:30 P.M. ON TUESDAY, JANUARY 15, 2008 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
9:30 A. ROLL CALL
B. MINUTES REVIEW AND ACCEPTANCE - December 4, 2007 RDA meeting
C. NEW BUSINESS
1. Elect Chairman and Vice Chairman of Redevelopment Agency of Centerville City
2. Discuss request from developer of island parcel for tax increment assistance
Steve H. Thacker