2008 Minutes and Agendas: City Manager Summary Memo & City Council Meeting Agenda for February 6, 2008
To: Mayor Russell
From: Steve Thacker, City Manager
Subject: City Manager’s Summary of February 6, 2008 Council Meeting
Date: February 1, 2008
Please note the Council meeting is on Wednesday evening due to the Presidential Primary on
Tuesday. There is no work session; therefore, we will begin at the regular time of 7:00 p.m.
D. Commendations and Awards – Kay Ashton and Lieutenant Paul Child will be recognized for the honors they received recently from the Bountiful Elks Club as the Centerville Citizen of the Year and Centerville Police Officer of the Year, respectively.
F.1. Minutes – The minutes to be approved are enclosed.
F.2. Museum Annual Report – City code requires the Museum Board to submit an annual report to the City Council. The first annual report, as prepared by outgoing Chair Rebekah Barton, is enclosed. Rebekah will also be at the meeting to highlight the report and answer questions. I encourage the Council to read her report before the meeting. It is well organized and contains much useful information for the City Council.
F.3. Summary Action Calendar
a. City Hall Use Request – The Davis County Republican Women have made their annual fee waiver request for using the Council room for an appreciation luncheon for the Davis County Legislators. The City’s policy requires Council approval for fee waivers.
b. Purchase of Police Vehicle – The current budget funds the replacement of three Police vehicles. Two replacements were approved earlier. In addition, another vehicle was replaced due to an accident and the City hopes to recover most of the replacement cost from an insurance claim. The vehicle to be purchased under the current action would be the last of the three authorized in the current budget.
F.4. Public Hearing - Annexation Policy Plan – The City’s General Plan envisions the development of the Shorelands Commerce Park west of I-15 and north of the existing Business Park. The City Council has agreed to study the possibility of creating an Economic Development Area (EDA) to help fund the infrastructure needed for that new development. Before creating such an EDA, however, a portion of unincorporated land adjacent to the north city limit should be annexed and included in the EDA. State law requires all annexations to be based on a city’s annexation policy plan. Since Centerville has never adopted such a plan, that needs to be done first. That is the action scheduled for Wednesday’s Council meeting. The enclosed Annexation Policy Plan has been reviewed and recommended by the Planning Commission.
F.5. Rezone of Property West of I-15 – At the December 4, 2007 meeting the City Council approved the rezone of several parcels west of I-15 in the West Centerville Gateway District Area, based upon recent amendments to the City’s General Plan. Action on parcels 9, 10 and 11, however, were postponed to the February 6, 2008 meeting to allow time for UDOT to become informed of this proposed action and consider how it might impact their dealings with an adjoining property owner. I subsequently informed UDOT of this proposed action and told them that the City would proceed with the rezone of these parcels on February 6 unless convinced by UDOT to delay further. Since that meeting with UDOT, I have not heard anything further from them. Therefore, I recommend the Council proceed with rezone of these three parcels.
F.6. Code Enforcement Discussion – Councilmen Larry Wright and Ken Averett have requested some time on this agenda to discuss code enforcement. In particular, they seem to desire a more proactive code enforcement effort. The enclosed staff report contains documents from several Council meetings in 2005 where code enforcement was discussed at length. I thought this might be useful background information since only one of the current Council Members were involved in those discussions.
F.7. Public Hearing – Budget Amendments – Several amendments are needed to the City’s current budget to stay in compliance with State budget law. The required public hearing has been properly noticed for this meeting. The Council should already be familiar with the need for most of these revisions.
F.8. Bid Award – Smoot Park Tennis Courts Replacement – In accordance with the City’s Parks Capital Improvement Plan, staff have received bids for replacement of the Smoot Park tennis courts. The proposed contract ($145,044) would expand the existing facility footprint by six feet. Although this is one of the reasons why the project is over budget, staff recommend the Council use surplus capital improvement funds to proceed with the project. This additional spacing will be appreciated when both courts are in use, and did not increase the cost as much as anticipated earlier.
F.9 Discussion of Performing Arts Center Project – There are no enclosures for this subject. However, the Mayor wanted some time to update the Council and possibly discuss some issues.
F.10. Mayor’s Report
a. Committee Liaisons – The Mayor may be ready to appoint Council members as liaisons to the City’s boards and committees.
b. Meeting with School District Superintendent – Several of us attended the luncheon meeting this week with Superintendent Bowles. Those who were not there may appreciate a brief report.
c. City Night at Recreation Center – The Recreation Center is giving each member city another Saturday night this year free of charge for residents. The Council needs to decide whether to do that on March 8 or April 26 and also discuss the format and content of any “open house” activities the Council might wish to include.
d. Uniting Neighbors Volunteer – This organization has asked the Mayor to nominate a volunteer from Centerville to be recognized by this organization. The Mayor would like suggestions from the Council.
e. Strategic Planning Process – The Mayor would like to broaden the Council’s goal setting process in the manner explained in the enclosed report.
F.11. City Manager’s Report
a. Main and Parrish Intersection Project – The City Engineer has submitted an application to the Wasatch Front Regional Council for their consideration as an addition to the Transportation Improvement Program (TIP). The TIP identifies projects to be funded over the next five years with State and/or Federal money. Earlier traffic studies done in connection with the Wal-Mart project indicated the need eventually for some improvements at this intersection, due in part to Wal-Mart related traffic but also the accumulated impact of other commercial and residential growth.
b. Porter-Walton Park Ribbon Cutting – The Parks & Recreation Committee recommends a ribbon-cutting activity on Thursday evening, May 1.
c. Revised Budget Calendar – We need to revise the Budget Calendar to accommodate the political party caucuses on March 25th, which currently conflict with the date chosen for one of the Council’s budget work sessions.
d. Public Works Director’s Memo – Pursuant to the Council’s earlier request, Randy Randall has prepared the enclosed memo about the cost of infrastructure to provide secondary water to the Business Park west of I-15.
F.12. Miscellaneous Business
a. Community Survey Results – Today we received the results of the recent community survey. The entire report is 141 pages, which includes all the comments as well as pie graphs for each of the questions and their subparts. The “Survey Overview” section has been copied and enclosed. The entire report will be sent electronically to the City Council early next week. If you do not receive it or prefer to have a hard copy, let me know at the Council meeting. The enclosed Overview, however, should give you some good reading between now and Wednesday evening. I would like the Council’s direction regarding the distribution and use of this information.
b. Emergency Management Work Session – Mayor Russell recommends the City Council meet in work session some time during the next few months to learn of the City’s Emergency Management Program and Emergency Operations Plan. Lieutenant Paul Child, our Emergency Management Coordinator, recommends we do this prior to the regular Council meeting on April 1. This would be good timing to also consider the potential threat of spring snow-melt flooding.
F.13. Closed meeting – I recommend a closed meeting to discuss personnel issues.
F.14. Action following closed meeting – Following the closed meeting, the Council may have some action to take in open meeting, including appointments to boards and commissions.
Future Agenda Items (subject to change) – February 19, 2008 City Council Meeting
• Work Session regarding UTOPIA
• Commence two-year warranty for K&R Samco Commercial Subdivision
• Appointments to the Centerville Community Foundation Board of Directors
• Parrish Creek Parkway Project Update
• Recreation District’s 2007 financial report (Mayor’s Report)
• Discuss adjustment in fire impact fee for assisted living facilities
• Legacy Parkway Trailhead options
• Monthly Financial Report
• Amendments to subdrain ordinance; consider fee for videotaping new drainage facilities built by developers
• RDA Meeting to discuss request for proposals for consulting services to assist in the creation of an Economic Development Area
cc: News Media
CENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON WEDNESDAY, FEBRUARY 6, 2008 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative - The times shown below are tentative and are subject to change during the meeting, other Time: than public hearings, which will not be held earlier than the times shown. The symbol
“(rcv)” near the left margin indicates the need for a roll call vote.
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PRAYER OR THOUGHT -- Councilman Ken Averett
D. COMMENDATIONS AND AWARDS -
(1) Present Elks Centerville Citizen of the Year Award to Kay Ashton
(2) Present Elks Centerville Police Officer of the Year Award to Officer Paul Child
7:05 E. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.
7:10 1. MINUTES REVIEW AND ACCEPTANCE - January 15, 2008 work session; January 15, 2008 Council meeting; January 15, 2008 closed meeting
7:10 2. Annual Report from Whitaker Museum Board Chair
7:20 rcv 3. Summary Action Calendar
a. Consider request from Davis County Republican Women for use of City Hall Council room for appreciation luncheon for legislators
b. Purchase of 2008 Ford Crown Victoria Police Interceptor for the Police Department
7:20 rcv 4. Public Hearing on amendment to the Centerville General Plan to establish an annexation policy plan for Centerville City - Consider Ordinance No. 2008-01
7:40 rcv 5. Rezone land parcels 9, 10, and 11 in the West Centerville Gateway District Area - Consider Ordinance No. 2008-02
7:50 6. Code Enforcement discussion
8:20 rcv 7. Public Hearing on amendment of FY 2007-2008 Budget - Consider Resolution No. 2008-06
8:30 rcv 8. Award bid for replacement of Smoot Park Tennis Courts
8:40 9. Discussion of South Davis Performing Arts Center project
8:55 10. Mayor’s Report
a. Committee liaisons
b. Meeting with School District Superintendent
c. City Night at Recreation Center
d. Request from Uniting Neighbors for volunteer to recognize
e. Strategic planning process
9:10 11. City Manager’s Report
a. Main and Parrish intersection project submittal to Wasatch Front Regional Council
b. Porter-Walton Park ribbon cutting and activities
c. Revised budget calendar
d. Public Works Director’s memo re: secondary water for Business Park
9:20 12. Miscellaneous Business
a. Distribution of Community Survey results
b. Set date for emergency management work session
9:30 13. Closed meeting, if necessary, for reasons allowed by state law, including appointments to City boards and commission
9:45 14. Possible action following closed meeting
Marilyn Holje, MMC
Centerville City Recorder