2008 Minutes and Agendas: City Council Meeting Minutes of January 15, 2008
Minutes of the Centerville City Council meeting held Tuesday, January 15, 2008 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.
Mayor: Ronald G. Russell
Council Members: Justin Y. Allen
Paul A. Cutler
Sherri Lyn Lindstrom
STAFF OR OTHER CITY
Steve Thacker, City Manager
Blaine Lutz, Finance Director/Assistant City Manager
Lisa Romney, City Attorney
Randy Randall, Public Works Director
Cory Snyder, Community Development Director
Bruce Cox, Parks and Recreation Director
Kevin Merrill, Parks and Recreation Committee Chair
Marilyn Holje, City Recorder
Karrie Carlson, Recording Secretary
PLEDGE OF ALLEGIANCE
INVOCATION: Councilman Paul Cutler
VISITORS: Interested Citizens
AWARDS AND COMMENDATIONS
Dana Pollard, President of the Utah Municipal Clerks Association (UMCA) presented Marilyn Holje, City Recorder, with the Master Municipal Clerk Award. There are currently only sixteen other cities in Utah with recorders who have a Master Municipal Clerk designation.
No one present wished to comment.
MINUTES REVIEW AND ACCEPTANCE
The minutes of the January 2, 2008 Swearing-in ceremony were reviewed. Councilman Allen made a motion to approve the minutes as written. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).
The minutes of the January 2, 2008 City Council meeting were reviewed. Councilman Allen made a motion to approve the minutes as written. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).
SUMMARY ACTION CALENDAR
The Council reviewed items a – c on the Summary Action Calendar. Councilman Cutler made a motion to approve items a-c on the Summary Action Calendar. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0). Approved were:
a. Appointment of City Recorder and City Treasurer – Resolution No. 2008-03.
b. Amendment No. 1 to Interlocal Animal Control Services Agreement for 2008 with Davis County – Resolution No. 2008-04.
c. Resolution No. 2008-05 appointing City Councilman Lawrence Wright as Alternate City Representative to the South Davis Metro Fire Agency.
SOUTH DAVIS COUNTY TRANSIT STUDY
Robin Hutchinson, South Davis Transit Study Representative, gave a presentation of the process involved in Phase 1 of the study. Phase 1 identified a preferred alignment and preferred transportation mode (light rail of some kind) for transit in South Davis County. Phase 2 will occur during 2008 and involve an in-depth environmental impact study of the preferred alternative. The Council was provided with a map of the preferred route and related amenities, such as rail hubs, transit stops and park-and-ride lots. Ms. Hutchinson responded to questions from the Council regarding shared lanes vs. exclusive lanes and the space needed for each type. Councilwoman Lindstrom commended Robin and the UTA/UDOT team for the quality of work done and the amount of public input involved in this process.
APPOINT OVERSIGHT COMMITTEE FOR GENERAL PLAN AND ZONING ORDINANCE AMENDMENTS PERTAINING TO MAIN STREET AND AUTHORIZE FUNDING FOR CONSULTANT SERVICES
Cory Snyder, Community Development Director, presented the Council with a proposed schedule for the Main Street Planning Project, which was prepared by his department and Cooper Roberts Simonsen Associates (CRSA). Mayor Russell recommended several business and property owners along Main Street who have expressed interest in serving on the committee (Ann Fadel; Jeff Cook; Alex Carr; RoJeanne Smith; and Tamilyn Fillmore), along with City officials (City Councilwoman Lindstrom; Planning Commissioners Lee Duncan and Jim Palmer).
Councilman Allen made a motion to approve the Mayor’s appointments to the Oversight Committee. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).
Cory Snyder, Community Development Directory, explained that when the Council adopted the Temporary Zoning Regulation Ordinance (TZRO) for the Main Street area, this action made it necessary for staff and the consultant to expand the next phase of work to include drafting Zoning Ordinance amendments as well as General Plan amendments. Mr. Snyder stated that after speaking with CRSA, this additional work will be approximately $4,000 for a total amount of $12,000. Mr. Snyder responded to questions from the Council regarding current or potential applications that have been affected by this TZRO.
Councilwoman Lindstrom made a motion to approve an additional $4,000 out of the Contingency Fund for the consulting services of Cooper, Roberts, Simonsen Associates related to the Main Street Planning Project. The motion was seconded by Councilman Wright and passed by unanimous roll-call vote (5-0).
PARRISH LANE WIDENING PROJECT WEST OF I-15 UPDATE
Steve Thacker, City Manager and Cory Snyder, Community Development Director, updated the Council regarding the retaining wall to be incorporated into the Parrish Lane widening project west of I-15. Mr. Snyder explained that the proposed retaining wall is going to be higher than originally anticipated. Because of the new height landscaping will not be done on the top portion of the wall, but sidewalks on each side with fencing can be accommodated at a future date. Mr. Thacker showed a map of the area where the widening will take place. Mr. Thacker inquired of UDOT about the possibility of having a six-foot sidewalk on just one side to allow for a pedestrian walkway and bike path. UDOT would not agree to this idea because the six-foot width would not be adequate for both. Staff responded to questions from the Council regarding landscaping options, lighting, and timelines for the implementation of sidewalks. The Council and staff agreed that the City should continue with discussions about preserving a trailhead near 1250 West for the Legacy Parkway. The City Manager will continue to update the Council regarding this matter.
DRAINAGE AGREEMENT BETWEEN CENTERVILLE CITY AND PARRISH LAND HOLDINGS, LLC
Steve Thacker, City Manager, explained that at the January 2 meeting the Council conceptually agreed on the drainage agreement with Parrish Land Holdings LLC. In negotiations with Mr. Green, representative of property owners west of I-15, issues have been identified that require further revisions and/or postponement of the Council’s approval. The proposed alignment may conflict with buried power and water lines. The City Attorney is evaluating the City’s rights under existing franchise agreements to determine if the utility companies can be required to relocate the lines at their expense. The developer will be required to pay for the cost of all utility relocation, including electrical, provided the electric company does not pay for the cost of such relocations. Mr. Thacker is suggesting an offset to these unforeseen expenses by agreeing to have the City accept the risk of patching the 1250 West crossing twice. The Council and staff noted these proposed revisions along with other minor language revisions in the agreement. The City Attorney has reviewed the proposed amendments and supports staff’s recommendations. Representatives of Parrish Land Holdings LLC were present at the meeting and have reviewed and agreed to the suggested revisions. Staff is recommending approval of the Drainage Agreement with the suggested revisions.
Councilman Allen made a motion to authorize the Mayor to sign the Drainage Agreement between Centerville City and Parrish Land Holdings, LLC, subject to any additional non-substantive revisions recommended by the City Attorney. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).
COMPREHENSIVE ANNUAL FINANCIAL REPORT
Ed Erickson of Hansen, Bradshaw, Malmrose and Erickson (HBME), attended the meeting to review, discuss and respond to questions regarding the FY 2007 Comprehensive Annual Financial Report (CAFR). Blaine Lutz, Finance Director, explained that a lot of assistance for the preparation of this report was provided by Jeannine Teel, City Accountant. A copy of this report was given to the City Council members at the January 2 meeting. Mr. Erickson reviewed some items of note with the Council which included: General Fund tax revenues and the City’s investment in infrastructure (parks, streets, waterline system improvements and new drainage projects). Mr. Erickson noted that Centerville City has been the recipient of an award for excellence in financial reporting for the past several years.
Councilman Allen made a motion to accept the Comprehensive Annual Financial Report prepared by Hansen, Bradshaw, Malmrose and Erickson. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).
Kevin Merrill, Parks and Recreation Chair, reviewed the choices of playground equipment for Smoot Park, Freedom Hills Park and Porter-Walton Park as selected by the Parks and Recreation Committee. Bruce Cox, Parks and Recreation Director, explained the installation and surfacing process and costs involved with the equipment. Initially the City budgeted $150,000 for these projects, plus a donation from Wal-Mart of an additional $10,000 which would bring the total to $160,000. The initial bid that came in was for $162, 820.46 which is slightly higher than the budgeted amount. Staff has reviewed the budget and can trim it down to meet the $160,000 allotted by taking out certain options of the play equipment or using different surfacing material at some of the parks.
Councilman Cutler made a motion to approve up to $160,000 ($150,000 from budget and $10,000 Wal-Mart grant) for purchase of playground equipment from Great Western Park and Playground, and authorize the Parks and Recreation Committee to make the final decisions of how to reduce the expenditures down to the $160,000 budget. The motion was seconded by Councilman Wright and passed by unanimous roll-call vote (5-0).
At 9:15 p.m. Councilman Allen made a motion to take a five-minute break and to convene a meeting of the RDA Board. The motion was seconded by Councilman Cutler and passed by unanimous vote (5-0). In attendance were: RDA Chair Russell; Steve Thacker, Executive Director; Blaine Lutz, Finance Director; RDA Directors Averett, Allen, Cutler, Lindstrom and Wright; Representatives from Mackey Investments; and Karrie Carlson, Recording Secretary.
RETURN TO CITY COUNCIL MEETING
At 10:20 p.m. the City Council reconvened the regular meeting.
QUARTERLY FINANCIAL REPORT
The Council was provided with the Quarterly Financial Report. The Council will contact Blaine if they have any questions.
Mayor Russell updated the Council on the most recent discussions regarding the interlocal agreement between Bountiful and Centerville City for the Performing Arts Center.
CITY MANAGER’S REPORT
The Council discussed arranging a retreat to discuss goals once the Community Survey results are available. The Council agreed to meet February 26th to discuss goals if the Community Survey results are available. Each Council member was directed to provide staff with a list of their recommended goals two weeks prior to the meeting so staff has time to compile the list and send it out again for rating by each Council member. At the meeting the issues will be discussed and prioritize.
Mike Smith has been hired as the new GIS employee.
The Council used this item on the agenda to discuss various miscellaneous items, some of which included the upcoming newsletter, Local Officials Day at the Legislature, green waste collection date, news article regarding waste transfer station and new residential growth numbers for 2007.
At 10:45 p.m. Councilman Cutler made a motion to go into a closed meeting to discuss the character and competency of an individual. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0). In attendance were:
Mayor Russell; Steve Thacker, City Manager; Blaine Lutz, Finance Director; Council members Allen, Averett, Cutler, Lindstrom and Wright; and Karrie Carlson, Recording Secretary.
RETURN TO OPEN MEETING
At 11:05 p.m. after one time extension in the closed meeting, the regular City Council meeting was reconvened. Councilman Allen made a motion to extend the meeting to 11:10 p.m. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).
Mayor Russell is recommending the Council appoint Mark Day to the Trails Committee. Councilman Cutler made a motion to appoint Mark Day as a member of the Trails Committee. The motion was seconded by Councilman Wright and passed by unanimous vote (5-0).
At 11:08 p.m. the meeting was adjourned.
Marilyn Holje, City Recorder Date Approved
Karrie Carlson, Recording Secretary