INTEROFFICE 
MEMORANDUM 
__________________________________ 

To:     Mayor Russell
           City Council
           Department Heads
           Planning Commission
From:  Steve Thacker, City Manager
Subject: City Manager’s Summary of February 2, 2010 Council Meeting
Date:  January 29, 2010

E.1. Minutes – The minutes to be approved are enclosed. 

E.2. Summary Action Calendar
a. Centerville Community Foundation – Mayor Russell recommends Justin Allen be reappointed for another two-year term on the Centerville Community Foundation Board.
b. Terminate Warranty Period – The Bangerter Lot Split is ready for termination of its warranty period.
c. Resolution Supporting Hill Air Force Base – Davis Council of Governments recently adopted a resolution in support of F-35 basing at Hill Air Force Base.  The city councils within Davis County are now being asked to adopt similar resolutions.

E.3. City’s Baseball Program – Over the past two months, City officials have been discussing with Recreation District officials the possibility of transferring the administration of the youth baseball program to the District.  There was also some interest from the South Davis Baseball Association, which runs the youth baseball program for North Salt Lake and Woods Cross, to transfer their program to the District as well.  Recently the Recreation District informed us that they were willing to take over that program.  However, in the past week, pursuant to direction from the City Council, staff have sought feedback from local baseball coaches about this idea.  Based on that feedback and further discussions with the Rec District and the South Davis Baseball Association, that transfer will not occur this year.  Therefore, Centerville will continue operating the baseball program in 2010.  Staff, however, would like to brief the Council on the discussions that have transpired over the past couple of months, the issues that apparently prevented the transfer and the options that ought to continue to be explored for the future.  This will give the Council an opportunity to give staff any pertinent direction as this idea is further considered.  In lieu of a staff report, I have enclosed copies of an email and two letters from the past week. 

E.4. Solid Waste Collection – At a recent meeting the City Council directed staff to contact ACE Disposal, the City’s current contractor for garbage collection and curbside recycling, and obtain proposals for either changing the bi-weekly recycling service to a weekly service or reducing the fee for a second recycling can under the bi-weekly schedule. ACE Disposal has proposed a reduction in the cost of additional recycling cans, from the current $3.50 per can to $1.75 per can per month.  ACE is also willing to increase their frequency of collection to a weekly basis.  However, staff recommend the Council stay with the bi-weekly schedule, but reduce the charge for the second recycling can for residents desiring additional cans.

The City Council also directed staff in a recent meeting to obtain a proposal from ACE Disposal for a green waste recycling program.  ACE is willing to pick up green waste on a weekly basis for a collection charge of somewhere between $2.20 - $3.00 per month, depending on the level of participation in the city.  Wasatch Energy has offered to charge only $2 per can for receiving the green waste.  Staff recommend an additional $0.50 per can be charged for administration and the cost of replacing the green waste cans over time.  The $3 charge for collection by ACE Disposal would be based on 20 percent participation, which is the lowest level of participation that ACE is willing to accept.  At this level of participation staff recommend the total fee for participation be $5.50 ($3.00 + $2.00 + $0.50). If the City Council is interested in offering this additional recycling option to the residents, staff recommend it be done not as an “opt-out” program, but with a post card that would be mailed in by the residents wishing to participate, similar to the method used in Fruit Heights. 

E.5. Certified Local Government Grant Application – The deadline for the next round of applications for CLG grants is February 12.  The State has now moved to a two-year application cycle instead of the traditional one-year cycle.  These grants have traditionally been used by the Historic Sites Committee to fund reconnaissance-level surveys and intensive level surveys of historical properties.  However, the past few years these grants have also been used for designing and making improvements to the Whitaker Museum building, which is a historic structure.  The Historic Sites Committee met recently to discuss the possible projects that could be funded in Centerville with this grant.  The enclosed staff report from Brandon Toponce identifies the possibilities, including some tentative recommendations from staff.  Staff will further discuss these possibilities, however, with Whitaker Museum Board Chair Paul Smith prior to the Council meeting.  The Museum Board would like to see the application include some funding for interior renovation in the Whitaker Home.  Staff ‘s tentative recommendations are for other uses of the grant funds, to give the newly-reactivated Historic Sites Committee some initial funding. 

E.6. Process for Renaming Streets – City staff recently received a request for adding the name of “Old Mill Road” to the designation of 100 South Street.  There is no procedure in City Code for dealing with these requests and the procedure formerly contained in State law was repealed in 2005.  State law now simply gives the cities general authority to name and rename streets.  Therefore, the City Council needs to determine first, what procedure it will use to consider such requests, and second, consider the specific request received recently pertaining to 100 South Street.

E.7. Six-month Financial Report – Blaine prepared the enclosed six-month Financial Report for the period ending December 31, 2009.

E.8. Mayor’s Report – The Mayor may wish to report on a few matters.

E.9. City Manager’s Report – I may also report on a few matters.

E.10.  Miscellaneous Business – I wish to confirm with the Council the dates of March 16 and April 14 for joint work sessions with the Planning Commission.
 
F.11. Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.12. Action following closed meeting – The Mayor may recommend additional appointments to City committees.

9:00 RDA Meeting – At their last meeting the RDA Board reviewed a calendar for creating a Community Development Project Area west of I-15.  Per their direction, staff are bringing back to them a resolution which authorizes the drafting of a project area plan. This will be the first formal step in creating a Community Development Project Area in connection with the Legacy Crossing development project.