2002 Minutes & Agendas: Minutes - January 8, 2002
Minutes of the Swearing-in Ceremony/Centerville City Council
meeting held Tuesday January 8, 2002 at 6:30 p.m. in the Centerville City Council
Chambers, 250 North Main, Centerville Utah.
Mayor: Frank W. Hirschi
Mayor Elect: Michael L. Deamer
David R. Gill
Nancy F. Smith
Council Members Elect:
R. Dean Layton
Debbie L. Randall
Steve Thacker, City Manager
Blaine Lutz, Finance Director/Asst. City Manager
Paul Allred, Community Development Director
Randy Randall, Public Works Director
Marilyn Holje, City Recorder
Marsha Morrow, Deputy Recorder
Jolene Jackson, City Treasurer
Jeannine Teel, Accountant
Gary Thomas, Police Officer/Employees Assoc.
Lisa Summers, Recreation Director
Matt Dixon, Court Clerk Supervisor
Karrie Carlson, Recording Secretary
Wayne Lynn, Roita Lynn, Gerald Robinson, Catherine
Robinson, James Haslam, Jill Haslam, Monica Stakebake, Steve Blackham, Harvey
Tanner, Sheri Lindstrom, Evelyn Deamer, Elga Layton, Judge David Miller, Fred
Randall, Renee Turner (The Clipper)
PLEDGE OF ALLEGIANCE: Boy Scout
PRAYER: Clarence Jones
Mayor Hirschi welcomed those in attendance and
introduced Judge Darwin Hansen, 2nd District Court; Council members
elect Debbie L. Randall, R. Dean Layton and Mayor Elect Michael Deamer.
Judge Hansen addressed the audience and gave
some brief comments regarding the Swearing-in Ceremony. Judge Hansen then administered
the oath of office to Mayor Michael L. Deamer and Council members R. Dean Layton
and Debbie L. Randall and presented them with Certificates of Election.
A musical number titled "God Bless America"
was performed by the Layton brothers.
Mayor Deamer expressed his gratitude to the
outgoing Mayor and Council members for their dedication and service to the community.
He expressed his desire to serve and to respect the rights and desires of the
citizens of Centerville City. He called for adherence to Article I Section 27
of the Utah Constitution and cited examples of fundamental principles to include
respect for individual rights and dignity, open debate, service, volunteerism
and attention to needs of children.
There was a twenty-minute recess of the meeting
for a public reception to honor the newly elected officials.
CITY COUNCIL MEETING
At 7:30 p.m. the City Council meeting was convened
and the newly elected officials, along with the continuing City Council members,
took their place on the dais.
Mayor Deamer presented Jolene Jackson with a
plaque and dinner certificate for her ten years of service to the City as Treasurer.
Mayor Deamer thanked Jolene for sharing her time and talents with the City.
Phil Sessions, 70 East 200 South -- Mr.
Sessions asked the Council to look into his complaints regarding snow on the
sidewalk next to Domino’s Pizza. Mayor Deamer directed staff to look into the
matter and report back to Mr. Sessions.
MINUTES REVIEW AND ACCEPTANCE
The minutes of the December 18, 2002 Council
meeting; December 18, 2002 closed meeting and December 18, 2002 work session
were reviewed and amended. Councilman Gold made a motion to approve the minutes
as amended. The motion was seconded by Councilman Gill and passed by unanimous
REVIEW OF CENTERVILLE CITY SNOWPLOWING
Randy Randall, Public Works Director, was asked
to report to the Council regarding the snowplowing policy for cul-de-sacs because
of a citizen complaint at the December 18, 2001 City Council meeting. Mr. Randall
reviewed with the Council the policy followed for snow removal during a severe
winter storm. He explained that cul-de-sacs and dead-end streets are by far
the hardest streets to clear in a snowstorm because of the limited turning area
for the snowplow and lack of snow storage on such a street. Mr. Randall stated
that once all major streets, steep roads and intersections are plowed then City
staff will begin to clear snow to accommodate mail delivery and garbage pick
up. He explained that when time permits, the necks of cul-de-sacs and dead-end
roads will be done. The ends of cul-de-sacs, however, will only be plowed if
more than 4 inches of snow have fallen. Mr. Randall responded to questions and
comments from the Council regarding hauling snow and various options the City
has to store snow on a cul-de-sac or dead-end street. Mr. Randall also explained
that his department receives complaints from cul-de-sac residents who do
not want their street plowed because of the problems plowing can cause (i.e.
covering mailboxes, fire hydrants and driveways with very large amounts of snow).
The Council acknowledged that considering budgetary restraints, staff is making
a good effort to stay on top of snow removal. They requested staff try to plow
not only the neck of the cul-de-sac but to make one push into the cul-de-sac
if possible, if there is a sufficient area for snow storage and no obstacles
in the road (parked cars, boats, trailers, etc.)
OLYMPICS "ADOPT A TEAM" RECOGNITION PLANS
Mayor Deamer asked the Council members for their
input on what Centerville could do for Brazil as its adopted country for the
2002 Olympics. The Council discussed at length various ideas of how Centerville
could honor Brazil. Some ideas discussed were: drafting a proclamation welcoming
the athletes and representatives of Brazil; arranging a hosting service to have
local Portuguese speaking residents show the Brazilian representatives sites
in the area; a humanitarian project to provide needed blankets, clothing and/or
money to areas in Brazil that are greatly in need. Councilwoman Smith explained
that the First Lady of Brazil’s "platform" is infant mortality and a blanket
drive would fit well with her area of emphasis. The Council also discussed the
time constraints for some of these ideas along with sorting and transporting
concerns involved with the humanitarian project.
Councilman Layton made a motion to direct staff
to draft a proclamation welcoming the Brazilian athletes, to begin a humanitarian
drive for the donation of blankets and/or money to benefit a community in Brazil
that is in need, with a deadline to complete the drive by March 8, 2002. The
motion was seconded by Councilwoman Smith and passed by unanimous vote (5-0).
Councilwoman Randall agreed to organize and promote the humanitarian project
and arrange for the transportation of the goods to Brazil.
APPRAISAL FOR LAND TO EXPAND CEMETERY
Steve Thacker, City Manager, asked the Council
for permission to proceed in getting an appraisal on approximately two acres
of property to expand the City cemetery. He explained that the appraisal would
cost approximately $500 to $600.
Councilman Gold made a motion to authorize staff
to spend an estimated $600 out of the contingency budget to obtain an appraisal
of two acres of property for possible cemetery expansion. The motion was seconded
by Councilman Layton and passed by unanimous vote (5-0).
MEETING PROTOCOL DISCUSSION
Mayor Deamer and the Council used this time
to discuss their ideas of how the City Council meetings could be conducted more
efficiently. Some ideas discussed and agreed upon were:
- The Mayor will move items ahead on the agenda to accommodate
citizens waiting to participate in a specific agenda item.
- The number of items on the agenda will be reduced to allow
more time on substantive items. Some routine matters may be handled by staff
without being brought before the Council.
- Suggested corrections to minutes other than very simple word
changes should be made in writing and copied for the Council, staff and recording
- To have an item added to the agenda, Council members should
preferably have their request in writing and turned in to the City Manager
no later than 5:00 p.m. on the Wednesday before the meeting.
- Minutes should contain any information needed to support
the action taken, i.e., findings, etc. If there is doubt that the correct
information is included, the Assistant City Attorney may need to be consulted.
- The City Attorney or Assistant Attorney will be invited to
attend Council meetings only when there are agenda items needing legal counsel
at the meeting.
City Manager Steve Thacker distributed and reviewed
suggested guidelines for Council/Staff relations that are attached as a part
of the minutes.
Mayor Deamer and Council members also appeared
to agree on the following additional guidelines:
- The Council’s role is to set policy and direction--not to
- To avoid untimely interruptions of staff time, e-mail messages
could be sent.
- Staff should respond within a week to citizen requests made
in Council meetings.
- The Mayor or City Manager should be the only ones to ask
for legal opinions from the City Attorney unless they otherwise direct staff
or individual Council members to do so. The Council collectively could ask
for a legal opinion if there is such consensus.
- The Mayor or City Manager will speak for the City in contacts
with the media. Council members should indicate any opinions they give are
- In order to have the citizens feel like they are listened
to and decisions are made in an open manner, Council members should avoid
any consensus building prior to the meeting. They should come to the meeting
open minded and prepared to make a decision based on the facts presented at
the meeting. They should not go behind the scenes with other Council members
to arrange for three votes so it is a slam-dunk at the meeting. When decisions
are made prior to the meeting, it comes very close to violating the intent
of the Open Meetings Law and ex-parte’ contact. There should be no voting
blocks--Council members should vote their conscience and be responsible to
the citizens who elected them.
- Staff should feel free to offer their independent opinions.
Council should do nothing to stifle staff’s opinions.
- Once a decision has been made, individual Council members
and staff should not undermine any decision they don’t agree with.
- The governing body and staff should be careful to avoid saying
anything in public meetings that will embarrass citizens or slander their
At 9:15 p.m. Councilman Gold made a motion to
go into a closed meeting to discuss the character and competency of individuals
to be appointed to certain boards and commissions. The motion was seconded by
Councilman Layton and passed by unanimous vote (5-0).
At 9:15 p.m. a closed meeting was held to discuss
the character and competency of individuals to be appointed to certain boards
and commissions. In attendance were: Mayor Deamer; Steve Thacker, City Manager;
Blaine Lutz, Finance Director; Council members, Gill, Gold, Layton, Randall
and Smith; Karrie Carlson, Recording Secretary.
RETURN TO CITY COUNCIL
At 9:40 p.m. the regular City Council meeting
Councilman Layton made a motion to appoint Councilman
Gold as Mayor Pro Tem for 2002, Councilwoman Randall to the C.O.G. Transportation
Subcommittee and Councilwoman Smith as a representative to the Davis Chamber
of Commerce (Partnership Committee). The motion was seconded by Councilman Gold
and passed by unanimous vote (5-0).
CITY MANAGER UPDATE
Mr. Thacker suggested that the Council meet
at 5:30 p.m. on January 29th for a work session on the Capital Facilities
Financing Plan. He also suggested that the Council and Planning Commission meet
on January 22nd for a joint work session to discuss development issues
relating to the "Village Center," particularly as pertains to the Clark property.
The Council agreed on the dates and times for the work sessions. The Council
directed staff to notice a possible closed meeting on January 22nd
work session regarding the purchase of property.
a. Claims Report
Blaine Lutz, Finance Director, responded to
questions and comments from the Council regarding the Claims Report. The Council
directed staff to remove this item from future agendas in order to minimize
the agenda and to provide a copy of the Claims Report to the Mayor for his review.
b. AT&T Letter
Steve Thacker reviewed with the Council a letter
from AT&T asking the City to consider excluding non-subscriber related revenue
from their franchise fee obligation. He briefly described this request to the
Council. A Council member asked staff to find out how other municipalities are
reacting to this request. report back to the Council.
c. Local Officials Day at the Legislature
Mr. Thacker explained that January 23, 2002
is the Local Officials Day at the Legislature and asked anyone who is interested
in attending to notify him. He stated that he would be attending and could report
back to the Council if they choose not to attend. The Council directed staff
to extend the invitation to up to four members of the Youth City Council to
see if they would be willing to attend. Councilwoman Randall volunteered to
accompany the youth if they choose to attend.
At 10:15 p.m. the meeting was adjourned.
Marsha L. Morrow, Deputy City Recorder
Karrie Carlson, Recording Secretary