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City Council
2002 Minutes & Agendas: Minutes - January 8, 2002



Minutes of the Swearing-in Ceremony/Centerville City Council meeting held Tuesday January 8, 2002 at 6:30 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville Utah.

MEMBERS PRESENT:

Mayor: Frank W. Hirschi
Mayor Elect: Michael L. Deamer

Council Members:

Rick Bangerter
David R. Gill
Brian Gold
Nancy F. Smith

Council Members Elect:

R. Dean Layton
Debbie L. Randall

STAFF PRESENT:

Steve Thacker, City Manager
Blaine Lutz, Finance Director/Asst. City Manager
Paul Allred, Community Development Director
Randy Randall, Public Works Director
Marilyn Holje, City Recorder
Marsha Morrow, Deputy Recorder
Jolene Jackson, City Treasurer
Jeannine Teel, Accountant
Gary Thomas, Police Officer/Employees Assoc.
Lisa Summers, Recreation Director
Matt Dixon, Court Clerk Supervisor
Karrie Carlson, Recording Secretary

VISITORS:

Wayne Lynn, Roita Lynn, Gerald Robinson, Catherine Robinson, James Haslam, Jill Haslam, Monica Stakebake, Steve Blackham, Harvey Tanner, Sheri Lindstrom, Evelyn Deamer, Elga Layton, Judge David Miller, Fred Randall, Renee Turner (The Clipper)

PLEDGE OF ALLEGIANCE: Boy Scout Troop 519

PRAYER: Clarence Jones

SWEARING-IN CEREMONY

Mayor Hirschi welcomed those in attendance and introduced Judge Darwin Hansen, 2nd District Court; Council members elect Debbie L. Randall, R. Dean Layton and Mayor Elect Michael Deamer.

Judge Hansen addressed the audience and gave some brief comments regarding the Swearing-in Ceremony. Judge Hansen then administered the oath of office to Mayor Michael L. Deamer and Council members R. Dean Layton and Debbie L. Randall and presented them with Certificates of Election.

A musical number titled "God Bless America" was performed by the Layton brothers.

Mayor Deamer expressed his gratitude to the outgoing Mayor and Council members for their dedication and service to the community. He expressed his desire to serve and to respect the rights and desires of the citizens of Centerville City. He called for adherence to Article I Section 27 of the Utah Constitution and cited examples of fundamental principles to include respect for individual rights and dignity, open debate, service, volunteerism and attention to needs of children.

There was a twenty-minute recess of the meeting for a public reception to honor the newly elected officials.

CITY COUNCIL MEETING

At 7:30 p.m. the City Council meeting was convened and the newly elected officials, along with the continuing City Council members, took their place on the dais.

MAYOR’S REPORT

Mayor Deamer presented Jolene Jackson with a plaque and dinner certificate for her ten years of service to the City as Treasurer. Mayor Deamer thanked Jolene for sharing her time and talents with the City.

OPEN SESSION

Phil Sessions, 70 East 200 South -- Mr. Sessions asked the Council to look into his complaints regarding snow on the sidewalk next to Domino’s Pizza. Mayor Deamer directed staff to look into the matter and report back to Mr. Sessions.

MINUTES REVIEW AND ACCEPTANCE

The minutes of the December 18, 2002 Council meeting; December 18, 2002 closed meeting and December 18, 2002 work session were reviewed and amended. Councilman Gold made a motion to approve the minutes as amended. The motion was seconded by Councilman Gill and passed by unanimous vote (5-0).

REVIEW OF CENTERVILLE CITY SNOWPLOWING POLICY

Randy Randall, Public Works Director, was asked to report to the Council regarding the snowplowing policy for cul-de-sacs because of a citizen complaint at the December 18, 2001 City Council meeting. Mr. Randall reviewed with the Council the policy followed for snow removal during a severe winter storm. He explained that cul-de-sacs and dead-end streets are by far the hardest streets to clear in a snowstorm because of the limited turning area for the snowplow and lack of snow storage on such a street. Mr. Randall stated that once all major streets, steep roads and intersections are plowed then City staff will begin to clear snow to accommodate mail delivery and garbage pick up. He explained that when time permits, the necks of cul-de-sacs and dead-end roads will be done. The ends of cul-de-sacs, however, will only be plowed if more than 4 inches of snow have fallen. Mr. Randall responded to questions and comments from the Council regarding hauling snow and various options the City has to store snow on a cul-de-sac or dead-end street. Mr. Randall also explained that his department receives complaints from cul-de-sac residents who do not want their street plowed because of the problems plowing can cause (i.e. covering mailboxes, fire hydrants and driveways with very large amounts of snow). The Council acknowledged that considering budgetary restraints, staff is making a good effort to stay on top of snow removal. They requested staff try to plow not only the neck of the cul-de-sac but to make one push into the cul-de-sac if possible, if there is a sufficient area for snow storage and no obstacles in the road (parked cars, boats, trailers, etc.)

OLYMPICS "ADOPT A TEAM" RECOGNITION PLANS

Mayor Deamer asked the Council members for their input on what Centerville could do for Brazil as its adopted country for the 2002 Olympics. The Council discussed at length various ideas of how Centerville could honor Brazil. Some ideas discussed were: drafting a proclamation welcoming the athletes and representatives of Brazil; arranging a hosting service to have local Portuguese speaking residents show the Brazilian representatives sites in the area; a humanitarian project to provide needed blankets, clothing and/or money to areas in Brazil that are greatly in need. Councilwoman Smith explained that the First Lady of Brazil’s "platform" is infant mortality and a blanket drive would fit well with her area of emphasis. The Council also discussed the time constraints for some of these ideas along with sorting and transporting concerns involved with the humanitarian project.

Councilman Layton made a motion to direct staff to draft a proclamation welcoming the Brazilian athletes, to begin a humanitarian drive for the donation of blankets and/or money to benefit a community in Brazil that is in need, with a deadline to complete the drive by March 8, 2002. The motion was seconded by Councilwoman Smith and passed by unanimous vote (5-0). Councilwoman Randall agreed to organize and promote the humanitarian project and arrange for the transportation of the goods to Brazil.

APPRAISAL FOR LAND TO EXPAND CEMETERY

Steve Thacker, City Manager, asked the Council for permission to proceed in getting an appraisal on approximately two acres of property to expand the City cemetery. He explained that the appraisal would cost approximately $500 to $600.

Councilman Gold made a motion to authorize staff to spend an estimated $600 out of the contingency budget to obtain an appraisal of two acres of property for possible cemetery expansion. The motion was seconded by Councilman Layton and passed by unanimous vote (5-0).

MEETING PROTOCOL DISCUSSION

Mayor Deamer and the Council used this time to discuss their ideas of how the City Council meetings could be conducted more efficiently. Some ideas discussed and agreed upon were:

  • The Mayor will move items ahead on the agenda to accommodate citizens waiting to participate in a specific agenda item.
  • The number of items on the agenda will be reduced to allow more time on substantive items. Some routine matters may be handled by staff without being brought before the Council.
  • Suggested corrections to minutes other than very simple word changes should be made in writing and copied for the Council, staff and recording secretary.
  • To have an item added to the agenda, Council members should preferably have their request in writing and turned in to the City Manager no later than 5:00 p.m. on the Wednesday before the meeting.
  • Minutes should contain any information needed to support the action taken, i.e., findings, etc. If there is doubt that the correct information is included, the Assistant City Attorney may need to be consulted.
  • The City Attorney or Assistant Attorney will be invited to attend Council meetings only when there are agenda items needing legal counsel at the meeting.

City Manager Steve Thacker distributed and reviewed suggested guidelines for Council/Staff relations that are attached as a part of the minutes.

Mayor Deamer and Council members also appeared to agree on the following additional guidelines:

  • The Council’s role is to set policy and direction--not to micro manage.
  • To avoid untimely interruptions of staff time, e-mail messages could be sent.
  • Staff should respond within a week to citizen requests made in Council meetings.
  • The Mayor or City Manager should be the only ones to ask for legal opinions from the City Attorney unless they otherwise direct staff or individual Council members to do so. The Council collectively could ask for a legal opinion if there is such consensus.
  • The Mayor or City Manager will speak for the City in contacts with the media. Council members should indicate any opinions they give are their own.
  • In order to have the citizens feel like they are listened to and decisions are made in an open manner, Council members should avoid any consensus building prior to the meeting. They should come to the meeting open minded and prepared to make a decision based on the facts presented at the meeting. They should not go behind the scenes with other Council members to arrange for three votes so it is a slam-dunk at the meeting. When decisions are made prior to the meeting, it comes very close to violating the intent of the Open Meetings Law and ex-parte’ contact. There should be no voting blocks--Council members should vote their conscience and be responsible to the citizens who elected them.
  • Staff should feel free to offer their independent opinions. Council should do nothing to stifle staff’s opinions.
  • Once a decision has been made, individual Council members and staff should not undermine any decision they don’t agree with.
  • The governing body and staff should be careful to avoid saying anything in public meetings that will embarrass citizens or slander their character.

At 9:15 p.m. Councilman Gold made a motion to go into a closed meeting to discuss the character and competency of individuals to be appointed to certain boards and commissions. The motion was seconded by Councilman Layton and passed by unanimous vote (5-0).

CLOSED MEETING

At 9:15 p.m. a closed meeting was held to discuss the character and competency of individuals to be appointed to certain boards and commissions. In attendance were: Mayor Deamer; Steve Thacker, City Manager; Blaine Lutz, Finance Director; Council members, Gill, Gold, Layton, Randall and Smith; Karrie Carlson, Recording Secretary.

RETURN TO CITY COUNCIL

At 9:40 p.m. the regular City Council meeting was reconvened.

APPOINTMENTS

Councilman Layton made a motion to appoint Councilman Gold as Mayor Pro Tem for 2002, Councilwoman Randall to the C.O.G. Transportation Subcommittee and Councilwoman Smith as a representative to the Davis Chamber of Commerce (Partnership Committee). The motion was seconded by Councilman Gold and passed by unanimous vote (5-0).

CITY MANAGER UPDATE

Mr. Thacker suggested that the Council meet at 5:30 p.m. on January 29th for a work session on the Capital Facilities Financing Plan. He also suggested that the Council and Planning Commission meet on January 22nd for a joint work session to discuss development issues relating to the "Village Center," particularly as pertains to the Clark property. The Council agreed on the dates and times for the work sessions. The Council directed staff to notice a possible closed meeting on January 22nd work session regarding the purchase of property.

MISCELLANEOUS

a. Claims Report

Blaine Lutz, Finance Director, responded to questions and comments from the Council regarding the Claims Report. The Council directed staff to remove this item from future agendas in order to minimize the agenda and to provide a copy of the Claims Report to the Mayor for his review.

b. AT&T Letter

Steve Thacker reviewed with the Council a letter from AT&T asking the City to consider excluding non-subscriber related revenue from their franchise fee obligation. He briefly described this request to the Council. A Council member asked staff to find out how other municipalities are reacting to this request. report back to the Council.

c. Local Officials Day at the Legislature

Mr. Thacker explained that January 23, 2002 is the Local Officials Day at the Legislature and asked anyone who is interested in attending to notify him. He stated that he would be attending and could report back to the Council if they choose not to attend. The Council directed staff to extend the invitation to up to four members of the Youth City Council to see if they would be willing to attend. Councilwoman Randall volunteered to accompany the youth if they choose to attend.

At 10:15 p.m. the meeting was adjourned.

 

Marsha L. Morrow, Deputy City Recorder
Karrie Carlson, Recording Secretary



 
 
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