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City Council
2001 Minutes & Agendas: Minutes - January 2, 2001



Minutes of the Centerville City Council meeting held Tuesday January 2, 2001 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT:

Mayor: Frank W. Hirschi

Council Members:
Rick S. Bangerter
David R. Gill
Brian Gold
Ronald G. Russell
Nancy F. Smith

STAFF PRESENT:

Steve Thacker, City Manager
Blaine Lutz, Finance Director/Assistant City Manager
Paul Allred, Community Development Director
Randy Randall, Public Works Director
Marilyn Holje, City Recorder
Karrie Carlson, Recording Secretary

VISITORS:

Jana Dearden (Lakeside Review), Renee Turner (Clipper), Stan Smoot, Dale Huff, Steve Blackham, Ed Erickson, Jason Tanner

PLEDGE OF ALLEGIANCE: Councilman Gill

PRAYER: Mayor Hirschi

MINUTES REVIEW AND ACCEPTANCE

The minutes of the November 30, 2000 joint City Council/Planning Commission work session were reviewed and amended. Councilman Bangerter made a motion to approve the minutes as amended. The motion was seconded by Councilwoman Smith and passed by unanimous vote (5-0).

The minutes of the December 19, 2000 Council meeting were reviewed and amended. Councilman Gill made a motion to approve the minutes as amended. The motion was seconded by Councilman Bangerter and passed by unanimous vote (5-0).

The minutes of the December 19, 2000 closed meeting were reviewed. Councilman Russell made a motion to approve the minutes. The motion was seconded by Councilwoman Smith and passed by unanimous vote (5-0).

MAYOR’S REPORT

Mayor Hirschi reported to the Council regarding the 4th of July Committee assignments and the proposed theme to be used for this year’s celebration.

SUMMARY ACTION CALENDAR

Councilman Russell made a motion to approve the Summary Action Calendar. The motion was seconded by Councilman Gill and passed by unanimous vote (5-0). Approved was:

a. Mayor’s appointment of Bruce Powell as Planning Commission Chairman for the year 2001.

b. Claims Report for December 2000.

PRESENTATION OF COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) BY HANSEN, BRADSHAW, MALMROSE AND ERICKSON, THE CITY’S AUDITOR

Ed Erickson, CPA, reported to the Council regarding the CAFR. Mr. Erickson introduced Jason Tanner, CPA, who is on staff with his firm and contributed substantially to the CAFR. Mr. Erickson highlighted various items in the report and specific tables showing the status of the City’s revenues and expenditures. He also reviewed the recommendations in his "Letter to Management." Mr. Erickson and Blaine Lutz, Finance Director responded to questions and comments from the Council.

Councilman Gold made a motion to formally accept the audit report. The motion was seconded by Councilwoman Smith and passed by unanimous vote (5-0).

DAVIS COUNTY ANIMAL CONTROL AGREEMENT FOR 2001 – RESOLUTION No. 2001-1

Councilman Bangerter made a motion to adopt Resolution No. 2001-1 approving an Interlocal Agreement between Davis County and Centerville City for animal control services. The motion was seconded by Councilman Gold and passed by unanimous roll call vote (5-0).

DISCUSSION TO GIVE DIRECTION/APPROVAL TO THE NEWSLETTER FORMAT

Marilyn Holje, City Recorder, provided the Council with various color samples of the proposed newsletter format and asked for their direction and input. She explained that the prototypes were derived from the suggestions and input of the Council and the Newsletter Committee. Mrs. Holje responded to questions and comments from the Council. The Council approved of the newsletter prototype and directed staff to move forward in implementing the new format. The Council also agreed that the colors of the newsletter could be changed three times during the year to add variety and to coincide with seasons or celebrations.

DISCUSSION OF LICENSE AGREEMENT FOR USE OF CITY-OWNED LAND NEXT TO PARK HILLS SUBDIVISION

Steve Thacker, City Manager, reviewed with the Council a map of the area showing the existing home sites that border the berm area of the park site. He stated that the Parks and Recreation Director, Steve Grant, has become concerned about the cost of maintaining the west slope of the berm on a permanent basis. If the fence is installed at the toe of the slope, the City will be responsible to maintain the slope, since it is on City property. Steve Grant recommends the fence be installed at the top of the berm, allowing the homeowners to incorporate the slope into their backyards. This would be allowed in exchange for the property owners accepting the responsibility to maintain the slope.

Mr. Thacker reviewed with the Council the proposed "revocable permit" drafted by Lisa Romney, Assistant City Attorney, and suggested some revisions for the Council to react to. The Council discussed the various pros and cons for allowing the property owners to assume the slope maintenance. One of the major considerations the Council discussed was the length of time the permit would last and notification period needed if the City were to want the land back for any reason. The Council members discussed the possibility of the property owners purchasing the property from the City with the assumption that they would grant an easement to allow the City the right to protect the integrity of the berm. This suggestion was made to simplify the process and omit the need for a revocable permit. Other Council members were in favor of keeping the land and landscaping it in a way that would not require as much maintenance. The City Manager agreed to discuss these options further with the homeowners.

DISCUSSION OF CITIZEN REQUEST TO AMEND PROTECTION STRIP ORDINANCE

Steve Thacker, City Manager, explained that the current Protection Strip Ordinance time limit is for ten years. He explained that Dale Huff, land owner/developer, is requesting this time limit be changed.

Mr. Huff provided the Council with a copy of his proposed subdivision for their review. He explained that the ten-year limit in the Protection Strip Ordinance somewhat limits the willingness of landowners to work together up front with a developer to share the cost of improvements. Mr. Huff stated that in his development the other property owners have opted to wait out the ten-year period before they develop. He explained that this would allow them to get the improvements for their property at no cost while he would bear the entire cost. Mr. Huff suggested that the Council consider substantially lengthening the time period or omitting the time limitation altogether. He explained that by doing this it would discourage a property owner waiting out the limitation period before developing and encourage all property owners to work together initially to share the costs fairly.

The Council discussed at length the pros and cons for keeping the existing ordinance or changing/omitting the time limit. Randy Randall, Public Works Director, responded to questions and comments from the Council regarding this issue. He was in favor of omitting the time limit because it would encourage the developer and property owner to come to an agreement independently. The Council directed staff to draft a revised ordinance for the consideration of the Planning Commission and City Council.

DISCUSSION REGARDING CODE ENFORCEMENT ISSUES

Steve Thacker, City Manager, reviewed with the Council a discussion outline showing the categories/status of code enforcement issues. He explained that there are four main categories of code enforcement which include: new construction/development; ongoing monitoring of Conditional Use Permits (CUP’s); unauthorized development and expansion; and general or miscellaneous code enforcement. He reviewed each category in detail and asked the Council for their input as to where they would like more enforcement.

The Council suggested various ways the City could monitor CUP’s. One idea was sending a letter restating the CUP’s conditions when the business license is renewed. The Council did recognize the need for someone to verify the business is in compliance. The Council discussed the possibility of having the administrative assistant organize a data base and monitor the general code enforcement issues; which would allow the Community Development Director more time to concentrate on the complicated issues such as new construction, CUP compliance and unauthorized expansions. The Council also suggested the building inspector could assist the Community Development Director with some of the more complex code enforcement issues.

Steve Thacker stated there is a backlog of unauthorized expansions that need to be addressed by staff and Council. He suggested that staff should compile a list of unauthorized expansions for the Council to react to. The Council agreed with Mr. Thacker’s suggestion and recognized the need to establish an escalation protocol for handling noncompliance of all code enforcement issues. The consensus of the Council was that the City needs to be consistent with code enforcement issues. Mr. Thacker was directed to discuss staffing needs further with Paul Allred and bring back a recommendation

MISCELLANEOUS

a. Clarification of Planning Process for Founders Park/City Hall Complex

Steve Thacker reviewed the planning process and number of property owners the survey will be mailed to. He explained that the survey results will be discussed by focus groups. Mr. Thacker noted the comments and suggestions from the Council. The Council agreed that the process should proceed as shown in the proposed schedule, with the exception that the newsletter will not be used to invite the citizens at large to complete a questionnaire. This will avoid confusion with the other community-wide survey to be mailed out in February.

b. Miscellaneous

Councilman Gill clarified a misprint in a news article regarding the new approval process the Council approved. He also expressed satisfaction that the Annual Financial Report recommended the adoption of a purchasing policy; and suggested the City review the policies of Farmington, West Bountiful, and Salt Lake City.

Councilwoman Smith asked for a clarification of a CUP; whether it follows the name of a business or the name of the property owner. Councilwoman Smith asked the Council to consider a code amendment regarding patios to better define if open or covered but not enclosed structures should be considered part of the main structure setback. She also asked the Council how they felt about assessing fees for citizen/developer initiated code amendments.

Councilman Bangerter suggested the City consider having a Christmas luncheon for business owners and developers. He also suggested the Council establish a protocol for approving what is put on the web site by staff and Council.

CITY MANAGER UPDATE

Steve Thacker reviewed the itinerary for the California trip. He reminded the Council of the joint work session on January 9th and reviewed the proposed agenda.

RECESS TO CLOSED MEETING

At 10:40 p.m. Councilman Gold made a motion to go into a closed meeting to discuss the sale and purchase of real property and the character and competency of individuals. The motion was seconded by Councilwoman Smith and passed by unanimous vote (5-0).

In attendance were: Mayor Hirschi; Steve Thacker, City Manager; Councilman Bangerter, Councilman Gold, Councilman Gill, Councilman Russell, Councilwoman Smith; and Karrie Carlson, Recording Secretary.

RETURN TO CITY COUNCIL

After two time extensions in the closed meeting, the City Council meeting was adjourned at 11:20 p.m.

 

 Marilyn Holje, City Recorder
 Karrie Carlson, Recording Secretary



 
 
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