2001 Minutes & Agendas: Minutes - January 2, 2001
Minutes of the Centerville City Council meeting
held Tuesday January 2, 2001 at 7:00 p.m. in the Centerville City Council Chambers,
250 North Main, Centerville, Utah.
Mayor: Frank W. Hirschi
Rick S. Bangerter
David R. Gill
Ronald G. Russell
Nancy F. Smith
Steve Thacker, City Manager
Blaine Lutz, Finance Director/Assistant City
Paul Allred, Community Development Director
Randy Randall, Public Works Director
Marilyn Holje, City Recorder
Karrie Carlson, Recording Secretary
Jana Dearden (Lakeside Review), Renee Turner
(Clipper), Stan Smoot, Dale Huff, Steve Blackham, Ed Erickson, Jason Tanner
PLEDGE OF ALLEGIANCE: Councilman
PRAYER: Mayor Hirschi
MINUTES REVIEW AND ACCEPTANCE
The minutes of the November 30, 2000 joint City
Council/Planning Commission work session were reviewed and amended. Councilman
Bangerter made a motion to approve the minutes as amended. The motion
was seconded by Councilwoman Smith and passed by unanimous vote (5-0).
The minutes of the December 19, 2000 Council
meeting were reviewed and amended. Councilman Gill made a motion to approve
the minutes as amended. The motion was seconded by Councilman Bangerter and
passed by unanimous vote (5-0).
The minutes of the December 19, 2000 closed
meeting were reviewed. Councilman Russell made a motion to approve the
minutes. The motion was seconded by Councilwoman Smith and passed by unanimous
Mayor Hirschi reported to the Council regarding
the 4th of July Committee assignments and the proposed theme to be
used for this year’s celebration.
SUMMARY ACTION CALENDAR
Councilman Russell made a motion to approve
the Summary Action Calendar. The motion was seconded by Councilman Gill and
passed by unanimous vote (5-0). Approved was:
a. Mayor’s appointment of Bruce Powell as
Planning Commission Chairman for the year 2001.
b. Claims Report for December 2000.
PRESENTATION OF COMPREHENSIVE ANNUAL FINANCIAL
REPORT (CAFR) BY HANSEN, BRADSHAW, MALMROSE AND ERICKSON, THE CITY’S AUDITOR
Ed Erickson, CPA, reported to the Council regarding
the CAFR. Mr. Erickson introduced Jason Tanner, CPA, who is on staff with his
firm and contributed substantially to the CAFR. Mr. Erickson highlighted various
items in the report and specific tables showing the status of the City’s revenues
and expenditures. He also reviewed the recommendations in his "Letter to Management."
Mr. Erickson and Blaine Lutz, Finance Director responded to questions and comments
from the Council.
Councilman Gold made a motion to formally
accept the audit report. The motion was seconded by Councilwoman Smith and passed
by unanimous vote (5-0).
DAVIS COUNTY ANIMAL CONTROL AGREEMENT
FOR 2001 – RESOLUTION No. 2001-1
Councilman Bangerter made a motion to
adopt Resolution No. 2001-1 approving an Interlocal Agreement between Davis
County and Centerville City for animal control services. The motion was seconded
by Councilman Gold and passed by unanimous roll call vote (5-0).
DISCUSSION TO GIVE DIRECTION/APPROVAL
TO THE NEWSLETTER FORMAT
Marilyn Holje, City Recorder, provided the Council
with various color samples of the proposed newsletter format and asked for their
direction and input. She explained that the prototypes were derived from the
suggestions and input of the Council and the Newsletter Committee. Mrs. Holje
responded to questions and comments from the Council. The Council approved of
the newsletter prototype and directed staff to move forward in implementing
the new format. The Council also agreed that the colors of the newsletter could
be changed three times during the year to add variety and to coincide with seasons
DISCUSSION OF LICENSE AGREEMENT FOR USE
OF CITY-OWNED LAND NEXT TO PARK HILLS SUBDIVISION
Steve Thacker, City Manager, reviewed with the
Council a map of the area showing the existing home sites that border the berm
area of the park site. He stated that the Parks and Recreation Director, Steve
Grant, has become concerned about the cost of maintaining the west slope of
the berm on a permanent basis. If the fence is installed at the toe of the slope,
the City will be responsible to maintain the slope, since it is on City property.
Steve Grant recommends the fence be installed at the top of the berm, allowing
the homeowners to incorporate the slope into their backyards. This would be
allowed in exchange for the property owners accepting the responsibility to
maintain the slope.
Mr. Thacker reviewed with the Council the proposed
"revocable permit" drafted by Lisa Romney, Assistant City Attorney, and suggested
some revisions for the Council to react to. The Council discussed the various
pros and cons for allowing the property owners to assume the slope maintenance.
One of the major considerations the Council discussed was the length of time
the permit would last and notification period needed if the City were to want
the land back for any reason. The Council members discussed the possibility
of the property owners purchasing the property from the City with the assumption
that they would grant an easement to allow the City the right to protect the
integrity of the berm. This suggestion was made to simplify the process and
omit the need for a revocable permit. Other Council members were in favor of
keeping the land and landscaping it in a way that would not require as much
maintenance. The City Manager agreed to discuss these options further with the
DISCUSSION OF CITIZEN REQUEST TO AMEND
PROTECTION STRIP ORDINANCE
Steve Thacker, City Manager, explained that
the current Protection Strip Ordinance time limit is for ten years. He explained
that Dale Huff, land owner/developer, is requesting this time limit be changed.
Mr. Huff provided the Council with a copy of
his proposed subdivision for their review. He explained that the ten-year limit
in the Protection Strip Ordinance somewhat limits the willingness of landowners
to work together up front with a developer to share the cost of improvements.
Mr. Huff stated that in his development the other property owners have opted
to wait out the ten-year period before they develop. He explained that this
would allow them to get the improvements for their property at no cost while
he would bear the entire cost. Mr. Huff suggested that the Council consider
substantially lengthening the time period or omitting the time limitation altogether.
He explained that by doing this it would discourage a property owner waiting
out the limitation period before developing and encourage all property owners
to work together initially to share the costs fairly.
The Council discussed at length the pros and
cons for keeping the existing ordinance or changing/omitting the time limit.
Randy Randall, Public Works Director, responded to questions and comments from
the Council regarding this issue. He was in favor of omitting the time limit
because it would encourage the developer and property owner to come to an agreement
independently. The Council directed staff to draft a revised ordinance for the
consideration of the Planning Commission and City Council.
DISCUSSION REGARDING CODE ENFORCEMENT
Steve Thacker, City Manager, reviewed with the
Council a discussion outline showing the categories/status of code enforcement
issues. He explained that there are four main categories of code enforcement
which include: new construction/development; ongoing monitoring of Conditional
Use Permits (CUP’s); unauthorized development and expansion; and general or
miscellaneous code enforcement. He reviewed each category in detail and asked
the Council for their input as to where they would like more enforcement.
The Council suggested various ways the City
could monitor CUP’s. One idea was sending a letter restating the CUP’s conditions
when the business license is renewed. The Council did recognize the need for
someone to verify the business is in compliance. The Council discussed the possibility
of having the administrative assistant organize a data base and monitor the
general code enforcement issues; which would allow the Community Development
Director more time to concentrate on the complicated issues such as new construction,
CUP compliance and unauthorized expansions. The Council also suggested the building
inspector could assist the Community Development Director with some of the more
complex code enforcement issues.
Steve Thacker stated there is a backlog of unauthorized
expansions that need to be addressed by staff and Council. He suggested that
staff should compile a list of unauthorized expansions for the Council to react
to. The Council agreed with Mr. Thacker’s suggestion and recognized the need
to establish an escalation protocol for handling noncompliance of all code enforcement
issues. The consensus of the Council was that the City needs to be consistent
with code enforcement issues. Mr. Thacker was directed to discuss staffing needs
further with Paul Allred and bring back a recommendation
a. Clarification of Planning Process for
Founders Park/City Hall Complex
Steve Thacker reviewed the planning process
and number of property owners the survey will be mailed to. He explained that
the survey results will be discussed by focus groups. Mr. Thacker noted the
comments and suggestions from the Council. The Council agreed that the process
should proceed as shown in the proposed schedule, with the exception that the
newsletter will not be used to invite the citizens at large to complete a questionnaire.
This will avoid confusion with the other community-wide survey to be mailed
out in February.
Councilman Gill clarified a misprint in a news
article regarding the new approval process the Council approved. He also expressed
satisfaction that the Annual Financial Report recommended the adoption of a
purchasing policy; and suggested the City review the policies of Farmington,
West Bountiful, and Salt Lake City.
Councilwoman Smith asked for a clarification
of a CUP; whether it follows the name of a business or the name of the property
owner. Councilwoman Smith asked the Council to consider a code amendment regarding
patios to better define if open or covered but not enclosed structures should
be considered part of the main structure setback. She also asked the Council
how they felt about assessing fees for citizen/developer initiated code amendments.
Councilman Bangerter suggested the City consider
having a Christmas luncheon for business owners and developers. He also suggested
the Council establish a protocol for approving what is put on the web site by
staff and Council.
CITY MANAGER UPDATE
Steve Thacker reviewed the itinerary for the
California trip. He reminded the Council of the joint work session on January
9th and reviewed the proposed agenda.
RECESS TO CLOSED MEETING
At 10:40 p.m. Councilman Gold made a motion
to go into a closed meeting to discuss the sale and purchase of real property
and the character and competency of individuals. The motion was seconded by
Councilwoman Smith and passed by unanimous vote (5-0).
In attendance were: Mayor Hirschi; Steve Thacker,
City Manager; Councilman Bangerter, Councilman Gold, Councilman Gill, Councilman
Russell, Councilwoman Smith; and Karrie Carlson, Recording Secretary.
RETURN TO CITY COUNCIL
After two time extensions in the closed meeting,
the City Council meeting was adjourned at 11:20 p.m.
Marilyn Holje, City Recorder
Karrie Carlson, Recording Secretary