Centerville City Parks and Recreation Committee meeting held November 15, 2007 at 6:30 p.m. in the City Hall Business Conference Room, 250 North Main, Centerville, Utah.
MEMBERS PRESENT: Steven Blais
William Duncan
Gary Goff
Kevin Merrill, Chair
Peyton Smith
Stephanie Wheatley (arrived at approx. 6:55 p.m.)
STAFF PRESENT: Steve Thacker, City Manager
Bruce Cox, Parks and Recreation Director
Kathy Streadbeck, Recording Secretary
VISITORS:
Sherri Lindstrom, City Council Liaison
MINUTES REVIEW AND APPROVAL
The minutes of the Parks and Recreation Committee meeting held October 18, 2007 were reviewed. Gary Goff made a motion to accept the minutes as written. The motion was seconded by Kevin Merrill and passed by unanimous vote (5-0).
ENTERTAINMENT IN THE PARK
Peyton Smith reported on his many efforts regarding “Entertainment in the Park” for the summer of 2008. He said he has identified several potential performers and also researched the cost of renting sound equipment. He distributed a list of possible performers and a brief description of each. He also distributed a rough cost estimate for the entire summer series ($9,000.00). He said most of these groups have a website where you can listen to their music. He said he has also contacted the Salt Lake Film Center regarding the logistics of hosting movies in the park. He is still researching this option.
Steve Thacker, City Manager, said there has been no money budgeted for this purpose, but the Committee could present their findings and make a request for a budget to the City Council. This could be done as soon as November 20, 2007 (next regularly scheduled City Council meeting). He said he believes the City Council would be supportive of the Committee sponsoring this type of community activity.
The Committee discussed the possibility of purchasing sound equipment rather than renting. Peyton Smith said he did not research this option, but would be happy to do so. Mr. Thacker said the 4th of July Committee may also be interested in purchasing sound equipment; this could become a joint venture. The Committee agreed that it is worth researching. Peyton Smith and Kevin Merrill agreed to approach the City Council for some money at their meeting next week.
PRESENTATION – Playground Equipment Suppliers
Sunny Jakowski, Playcraft Systems and Taft Egan, Gametime, each took time to introduce themselves, their company, their product, and their proposed playground designs for Freedom Hills Park, Smoot Park, and Porter-Walton Park. They each discussed the pros of their equipment including safety, warranty, quality/durability, maintenance, and service. Both representatives said they can change, replace, or eliminate any component as needed. Each of them also distributed a cost estimate for said equipment and responded to questions from the Committee.
The total cost estimate, including equipment, delivery, installation, and ground cover (bonded rubber mulch) came to approximately $130,000. There was only about a $1,000.00 difference between the two bids. The Committee agreed that Gametime may be the best choice. Gametime’s proposal included five inch posts for all three playgrounds, while Playcraft Systems’ proposal included 3 ½ inch posts for the Porter-Walton playground. Gametime installs their own equipment and can provide the ground cover, while Playcraft Systems’ does not (City would have to contract this out separately). Mr. Egan also said if Gametime is chosen to do all three playgrounds, including ground cover, then his cost estimate can be lowered. He said, in this case, he can provide the ground cover at a savings of $1.00 per square foot and there may also be savings in shipping costs.
Steve Blais reported that the residents surrounding the Porter-Walton Park are not happy with the small size of the playground area. He suggested using the remainder of the budgeted money for an additional component elsewhere in the park.
Sherri Lindstrom said she feels the residents of Centerville deserve a quality playground. She said she too would like to see more at Porter-Walton Park. She also said she would like to see a zip line installed at one of these three parks. She said the playground equipment proposals are adequate, but could also be enhanced.
The Committee agreed that a stand alone component may be appropriate at Porter–Walton Park. They also briefly discussed some possible changes to the playground structures. The Committee agreed to discuss this further at their next meeting, where they will finalize their decision regarding playground equipment and forward their recommendation to the City Council for final approval.
NEXT MEETING
The next Parks and Recreation Committee meeting will be held on Thursday, November 29, 2007 at 7:00 p.m.
The meeting was adjourned at 9:00 p.m.
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Kevin Merrill, P & R Committee Chair Date Approved
Kathleen Streadbeck, Recording Secretary
