Minutes of the Centerville City Council meeting held Tuesday, March 18, 2008 at 7:15 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT
                                          Mayor Pro Tem:  Sherri Lyn Lindstrom
 
Council Members:         Justin Y. Allen
                                          Ken Averett
                                          Paul A. Cutler
        
MEMBERS ABSENT       Mayor Ronald G. Russell
                                           Councilman Lawrence Wright

 STAFF OR OTHER CITY
 OFFICIALS PRESENT
                                           Steve Thacker, City Manager
                                           Blaine Lutz, Finance Director/Assistant City Manager
                                           Lisa Romney, City Attorney
                                           Randy Randall, Public Works Director
                                           Cory Snyder, Community Development Director
                                           Kim Boyd, Drainage Utility Supervisor
                                           Karrie Carlson, Recording Secretary

PLEDGE OF ALLEGIANCE

INVOCATION                    Councilman Justin Allen

VISITORS                           Interested Citizens  
 
OPEN SESSION

Pam White, 225 West Paradiso Lane – Ms. White spoke about the need for traffic signals at Porter Lane and Main Street and also Porter Lane and 400 West. She strongly supports the proposed traffic study and believes it is a matter of public safety. She also asked the Council to consider adding a left-hand turn light at Parrish Lane and 400 West. Mr. Thacker explained that the initial study for a left-hand turn light at Parrish and 400 West indicated that the traffic levels do not warrant a left-hand turn signal at this time. He added that once some of the developments in and around the Gateway area and north of Parrish Lane are completed, a new study will be conducted and a left-hand turn light will be warranted at that time.

SOUTH DAVIS TRANSIT PROJECT – RESOLUTION No. 2008-09

Kerry Doane, Project Manager for South Davis Transit Project, was present to answer any questions the Council has regarding the South Davis Transit project. Ms. Doane’s department made a full presentation to the Council at a previous meeting and the Council was given the electronic version of the report with the details of this project. Ms. Doane responded to questions regarding roadway width and a dedicated fixed rail lane along Main Street ending at Parrish Lane and bus routes from Parrish Lane north. Councilman Cutler suggested a language revision to paragraph 6 of the Resolution that clarifies that the fixed guide way line will terminate at Main Street and Parrish Lane in Centerville City. Ms. Doane made note of the suggested revision.  Councilman Cutler    made a motion to approve Resolution No. 2008-09 adopting a locally preferred alternative for the Utah Transit Authority (UTA) to extend transit options within the South Davis Transit Corridor with the recommended change to paragraph 6. The motion was seconded by Councilman Allen and passed by unanimous vote (4-0).

REPORT FROM ROCKY MOUNTAIN POWER REGARDING NEW POWER TRANSMISSION LINE TO BE BUILT THROUGH LEGACY NATURE PRESERVE

Steve Rush, Rocky Mountain Power representative, explained to the Council the area and process Rocky Mountain Power will use to construct a new power transmission line that extends from Ben Lomond in Weber County to Salt Lake County. A portion of this proposed line will extend through the Legacy Nature Preserve. This line will parallel existing utility lines that are currently located in the Nature Preserve. The Council viewed an aerial photo of the area that will be affected by this project. Current and projected future power demands are what have made this new power transmission line necessary. Mr. Rush responded to questions and comments from the Council.

DRAINAGE SYSTEM ISSUES

Randy Randall, Public Works Director, explained that the most reliable way to determine whether a new storm drain system or subsurface drain is in good condition when accepted by the City is to conduct a video inspection, i.e., insert a camera and take a video of the entire length. This has not been a standard practice by Centerville City until a few years ago. As a result of not conducting the video inspection, the City has had to bear the cost of several expensive repairs due to expiration of the developer’s warranty period. In the past the inspection costs have been paid from the Drainage Utility Fund rather than by the developers. Staff is recommending the inspection costs should be paid by the developer and not subsidized by the general public via the Drainage Utility Fund. The Council reviewed the proposed amendments to the City Municipal Code and Fee Schedule that would make developers responsible for this cost.

a. Public Hearing on amendments to Sections 15-5-105 and 15-5-106 of Centerville Municipal Code re: videotaping requirements

At 7:55 p.m. Mayor Pro Tem Lindstrom opened the public hearing. Seeing no one wishing to comment, Mayor Pro Tem Lindstrom closed the public hearing.

b. Consider Ordinance No. 2008-03, enacting Section 9-4-050 and Section 16-2-055 and amending Sections 15-5-105 and 15-5-106 of Centerville Municipal Code regarding videotaping requirements for new subsurface drain and storm drain improvements and facilities.

Councilman Cutler made a motion to adopt Ordinance No. 2008-03, enacting Section 9-4-050 and Section 16-2-055 and amending Sections 15-5-105 and 15-5-106 of the Centerville Municipal Code regarding video taping requirements for new subsurface drain and storm drain improvements and facilities. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (4-0).

c. Consider Resolution No. 2008-10, amending City Fee Schedule
 
 Lisa Romney, City Attorney, reviewed some proposed language revisions to the resolution with the Council.  Steve Thacker, City Manager, noted that the effective date needs to be corrected to read April 1, 2008.

Councilman Cutler made a motion to adopt Resolution No. 2008-10 amending exhibit “A” to the Centerville City Fee Schedule regarding the designated Subdrain Districts with the suggested language revision from staff and the City Attorney and setting the effective date as April 1, 2008.  The motion was seconded by Mayor Pro Tem Lindstrom and passed by unanimous roll-call vote (4-0).

d. Consider Resolution No. 2008-11, regarding the City’s designated subdrain districts.

Randy Randall, Public Works Director, reviewed with the Council a revised Subdrain District map.  Steve Thacker, City Manager, reviewed the history of the adoption of the City subdrain fee with new members of the Council.

Councilman Cutler made a motion to adopt Resolution No. 2008-11 updating the City’s designated subdrain districts noting the finding that this resolution does not impose or increase fees, but updates a map showing where fees have already been assessed or should have been assessed. The motion was seconded by Councilman Averett and passed by unanimous roll-call vote (4-0).

PUBLIC WORKS BID AWARDS

Steve Thacker, City Manager and Randy Randall, Public Works Director, reviewed a list of proposed street projects with the Council and responded to questions and comments from the Council. Mr. Thacker suggested the Council consider approving an additional $12,489.45 to Morgan Asphalt for adding asphalt around the new Salt Storage Shed.

a. Award bid for materials and labor for miscellaneous water system improvements.

Councilman Allen made a motion to award bid to H.D. Supply in the amount of $25,063.73 (+ tax) for materials and to Kapp Construction in the amount of $72,490 for labor for miscellaneous water system improvements. The motion was seconded by Councilman Averett and passed by unanimous roll-call vote (4-0).

b. Award bid to for crack fill and slurry seal projects.

Councilman Allen made a motion to award bid to Intermountain Slurry Seal in the amount of $143,400 for crack fill and slurry seal projects. The motion was seconded by Councilman Averett and passed by unanimous roll-call vote (4-0).

c. Award bid for 2008 Streets project.

Councilman Allen made a motion to award bid to Morgan Asphalt in the amount of $523,282.33 for the 2008 Streets Project, conditioned upon deletion of the Island View Park parking lot reconstruction, and the addition of $12,489.45 for asphalt around the Salt Storage Shed and adding the Island View Park parking lot to the slurry seal bid award mentioned above. The motion was seconded by Councilman Averett and passed by unanimous roll-call vote (4-0).

RDA MEETING

At 8:30 p.m. the Council adjourned to a meeting of the RDA Board. In attendance were: Vice Chair Averett; Directors Allen, Cutler, Lindstrom; Steve Thacker, Executive Director; Blaine Lutz, Finance Director; Randy Feil, RDA Attorney; and Karrie Carlson, Recording Secretary.

RETURN TO CITY COUNCIL MEETING

At 8:52 p.m. the City Council meeting was reconvened.

CONSIDERATION OF ADOPTON OF ORDINANCE No. 2008-04, ADOPTING THE AMENDMENT TO PARRISH LANE GATEWAY NEIGHBORHOOD DEVELOPMENT PLAN DATED February 1, 2008

The City Council reviewed Ordinance No. 2008-04. This is a follow-up to the action taken in the RDA meeting. Randy Feil, RDA Attorney, recommended the Council take action on this matter and added that a public hearing is not needed in the City Council meeting.

Councilman Allen made a motion to approve Ordinance No. 2008-04 adopting Amendment to the Parrish Lane Gateway Neighborhood Development Plan dated February 1, 2008 (Original Redevelopment Plan dated August 1, 1989 and Adopted September 19, 1989; The Subject Amendment to Plan Adopted March 18, 2008). With the following findings:

a. There is a need to effectuate the public purpose.

b. There is a public benefit which would accrue through the adoption and implementation of the Amendment to Plan.

c. It is economically sound and feasible to adopt and carry out the Amendment to Plan.
d. The Amendment to Plan conforms with Centerville City’s General Plan.

e. The Amendment to Plan would assist in developing the Project Area in conformity with the Act, and carrying out the Amendment to Plan will promote the public peace, health, safety and welfare of Centerville City.

The motion was seconded by Councilman Cutler and passed by unanimous roll-call vote (4-0).

MINUTES REVIEW AND ACCEPTANCE

The minutes of the February 26, 2008 Council retreat were reviewed and amended. Councilman Allen made a motion to approve the minutes as amended. The motion was seconded by Councilman Cutler and passed by unanimous vote (4-0).

The minutes of the March 4, 2008 City Council meeting were reviewed and amended. Councilman Allen made a motion to approve the minutes as amended. The motion was seconded by Councilman Cutler and passed by unanimous vote (4-0).

SUMMARY ACTION CALENDAR

The Council reviewed items a-c on the Summary Action Calendar. They agreed to pull item (c) for staff to give further clarification.

Councilman Cutler made a motion to approve items a and b on the Summary Action Calendar. The motion was seconded by Councilman Allen and passed by unanimous roll-call vote (4-0). Approved were:

a. Acceptance of public utility easements for Cutler Subdivision Phase 4.

b. Authorization for Mayor to sign quit-claim deed for strip of property along 400 East Street, south of 200 South.

c. Authorize traffic signal warrant study at 400 West/Porter Lane and request similar study by UDOT of the Main Street/Porter Lane intersection

Steve Thacker, City Manager, asked the Council to consider allowing the consultant to do the 400 West study in two phases.

Councilman Cutler made a motion to approve item c on the Summary Action Calendar authorizing the traffic signal warrant study at 400 West/Porter Lane and request a similar study by UDOT of the Main/Street Porter Lane intersection and to allow the flexibility to do the 400 West study in two phases. The motion was seconded by Councilman Allen and passed by a unanimous roll-call vote (4-0).
 
CITY MANAGER’S REPORT

The City Manager used this item on the agenda to update the Council on various matters related to the City, some of which included: new monument sign construction, upcoming budget work sessions and a notice from UDOT regarding pile driving that will begin at night for the Parrish Lane expansion project. The Council agreed to meet on Thursday, March 27 at 8:00 p.m. for a UTOPIA work session, in lieu of one previously scheduled for March 19. Mr. Thacker also reviewed dates for other upcoming work sessions.

MISCELLANEOUS

The City Manager explained the Frontage Road drain pump failed and the back up pump was installed to replace the primary pump. Mr. Thacker informed the Council that staff would use Enterprise Funds to purchase a new back up pump for the Frontage Road. Blaine Lutz, Finance Director, noted that there is no need for the Council to make a motion regarding the Enterprise Funds.

Council members were asked to submit any suggestions for articles for the upcoming newsletter to the City Manager.

Mr. Thacker updated the Council on upcoming Parks and Recreation and Trails Committee events.

Councilman Cutler will be the City Council representative on the Utah League of Cities and Towns Legislative Policy Committee.  Mayor Russell and the City Manager will also apply for reappointment to the Committee.

Councilman Cutler made a motion to approve the Mayor’s appointment of Tamilyn Fillmore to the Planning Commission. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (4-0).

At 9:35 p.m. the meeting was adjourned.