INTEROFFICE 
MEMORANDUM 
 

To:  Mayor Russell
       City Council
       Department Heads
       Planning Commission
From:  Steve Thacker, City Manager
Subject: City Manager’s Summary of May 6, 2008 Council Meeting
Date:  May 2, 2008

5:30 Work Session – Please remember we begin early with a work session at the Whitaker Home to talk about the Museum.  We will feed you during the work session.  Please try to be there by 5:30 so we can begin on time.  Mayor Russell and I are preparing a discussion outline, which will not be finalized until next Tuesday.  However, to get you thinking about the issues likely to be discussed, the outline may contain the following kinds of questions:

• What period or periods of time should the Museum focus on?
• Should the Museum’s scope be limited to Centerville history or go beyond that, to the State of Utah or American history, for example?
• Should the Museum be involved long term in the preservation of historical records and serve as a research facility?
• Should the Museum be in the business of collecting, storing and preserving artifacts? If so, to what extent (Only those items that relate to the early period of the Whitaker Home? Any artifacts that relate to Centerville from any period? etc.)
• What is the Whitaker Home’s role as a community center or some purpose other than a museum?
• Should the structure remain in its present configuration with its several additions or should it be altered to resemble its early condition?
• How would the Museum’s role and program be affected if the City participated in the Regional Museum and History Center?

My intent is to expand and fill in this outline and review my draft with Mayor Russell on Tuesday morning. If you want to suggest other issues that should be included in the outline, please contact me on Monday.  I have enclosed in the meeting packet the proposed “Mission Statement and Goals” for the Museum, as drafted by the Museum Board last year and presented to the City Council in an earlier work session.  In my opinion, that mission statement is so broad that it cannot effectively guide a future Museum Board in its programs and activities.  Hopefully, by answering the kinds of questions listed above, the Museum’s mission statement can be refined into an effective guideline.

7:00 Regular City Council Meeting

E.1. Minutes – The minutes to be approved are enclosed.   Please note that the minutes of the April 1 meeting were not approved on April 15 due to a request from Councilman Wright for staff to listen to a portion of the meeting recording and prepare a summary for insertion into those minutes. That addition has been made in the enclosed draft.  Please also note that the minutes of the special Council meetings held on April 22 & 29 (re: UTOPIA) are not yet ready for your review. 

E.2. Summary Action Calendar
a. Amendment to Money Purchase Plan – Due to changes in the IRS Code, the City needs to amend its Money Purchase Plan and Trust for its supplementary employee retirement plan.  These changes are explained further in the staff report.
b. Lund Lane Street Repairs – Farmington and Centerville City staff have jointly prepared long-term improvement plans for Lund Lane, to be implemented in conjunction with adjacent development over time.  However, some short-term repairs are needed at this time, including reconstruction of a segment of Lund Lane and a chip seal of the rest of Lund Lane to preserve the pavement.  Centerville’s 50 percent share of these costs would be about $20,000. I am asking Council’s permission to spend City funds for this joint project.
c. Contract for Services – The City needs to hire excavation services for the three purposes identified on the agenda and as further explained in the staff report.

E.3. Public Hearing – Amendment of Zoning Code – The Planning Commission has recommended approval of an amendment to the Zoning Code which would allow “heavy industry” as a conditional use in the Industrial Very-High (I-VH) Zone.  This amendment would allow Trinity Highway Products to proceed with building modifications that should improve air quality in the vicinity of the plant. 

E.4. Code Enforcement – This subject was postponed from the April 15 Council meeting.  The same materials are enclosed again in this packet.  Staff will report on research regarding the code enforcement programs of other cities, as well as the nature and number of complaints the City has dealt with in the past year. Council will then be able to consider the enclosed ordinance which would expand the use of a civil penalty as a code enforcement tool. The use of a civil penalty is currently limited to violations of the Zoning Code.

E.5. FY 2008-2009 Proposed Budget – You probably will not receive my proposed budget until Tuesday night at the meeting.  The dominant subjects of the past month (UTOPIA and performing arts center) have made it difficult for me to get my Proposed Budget ready for the advance packet.  I will be working on my Budget Message over the weekend and will have a Proposed Budget for you Tuesday evening.  The enclosed staff report outlines the process you need to follow for adoption of a final budget. 

8:10 Adjourn to Redevelopment Agency Meeting – Since Cory Snyder is to attend both the City Council and RDA meetings, we will interrupt the City Council meeting at this point to go into an RDA meeting.  The RDA agenda shows four business items.

First, the RDA Board will review issues pertaining to the development of the “island parcel.” Mackey Investments is proceeding through the Planning Commission with final site plan approval for an Iggy’s restaurant. 

Second, the RDA Board should adopt a Tentative Budget and set a public hearing date.
Third, the Board should consider the adoption of procurement rules as recommended by the RDA Attorney Randy Feil to guide the process of designing and constructing the performing arts center.  The fourth item on the agenda relates to item #3.  The RDA Board should designate the Administrative Control Board of the South Davis Performing Arts Center as the Selection Committee for architectural services.

8:50 Adjourn to Municipal Building Authority Meeting – The City Council should hold an MBA meeting to adopt a Tentative Budget for the MBA and set a public hearing date, similar to the actions being taken in the regular Council meeting.

9:00 Reconvene City Council Meeting

E.6. Mayor’s Report – The Mayor will update the Council on at least three subjects: the South Davis Performing Arts Center; the Fire Agency; and the July 4th Celebration.

E.7. City Manager’s Report – I will report on several matters, including progress in the creation of a west side Economic Development Area and a meeting with UDOT officials regarding the Legacy Parkway trail.

E.8. Miscellaneous Business – At this point I have not identified any topics under this heading.

E.9. Closed meeting, if necessary – At this time I do not know of a need for a closed meeting.
 
E.10. Possible action following closed meeting –If a closed meeting is needed, there may be some action in open meeting following the closed session.

Future Agenda Items (subject to change) – May 20, 2008 City Council Meeting

• Youth City Council
o Presentation of Youth Council Report by Youth Mayor Todd Nelson
o Presentation to outgoing Youth Council seniors
o Swearing-in of new Youth Council members by Judge David Miller
o Approve amended Youth Council Charter (if ready)
• Presentation by Bountiful/Davis Art Center re: Summerfest International event 
• Public Hearing for General Plan and Zoning Text amendment for Main Street corridor
• Public Hearing for Pineae Village Phase 2 Final Subdivision
• Commence two-year warranty period for K&R SAMCO Commercial Subdivision
• Terminate two-year warranty period for Island View Subdivision Plat N
• Budget work session?